Administrative Assistant

Job Description:

Administrative Assistant

Description

Job Summary

The Recorder's Office serves all residents of Mohave County for recording, voter registration and early ballot functions. The office maintains pertinent public records involving many transactions such as real estate, mining, personal property, mortgages, tax liens, leases, subdivision plats, military discharges, official appointments of office, and other miscellaneous documents.

We are currently recruiting for an Administrative Assistant .

Compensation: $26.93
Working hours Monday - Friday 8:00 a.m. - 5:00 p.m.
Work location is 700 W. Beale Street in Kingman, AZ.

Proud to Offer:

• Paid Time Off (PTO)
  • 6.5 hours accrued bi-weekly (32+ hour employees only)
  • 39 hours of PTO front loaded (Regular accrual starts on 7 th pay period)
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System
  • Contribution rate of 12.00%
• 11 Paid Holidays
• Perform work with a greater purpose

Essential Job Functions

• Handles a wide variety of contact with high level government officials and the public, resolving problems and complaints and taking appropriate action.
• Researches issues by contacting the relevant parties or agencies involved, relaying information and following up to see that responses are received. Checks files for related information, similar circumstances, and past practices or decisions.
• Researches, collects factual data, evaluates, analyzes, makes recommendations, and assists in the implementation and administration of District activities; monitors and assists in the preparation of the District budget; provides cost estimates and budget requests; prepares narrative and statistical reports and a wide variety of other support data; purchases and inventories supplies and equipment.
• Makes appointments, schedules meetings and informs participants as to agenda, time and pertinent subject matter. Prepares and provides participants with informational materials.
• May draft news releases and deal with news media personnel.
• Processes requisitions, invoices, budget estimates, inventories, contracts, and other documents.
• Devises, revises or maintains complex sets of records, files and bibliographic materials.
• Reviews and prioritizes incoming correspondence attaching appropriate files or materials to correspondence for response.
• Composes correspondence, reports or material for official signature.
• Utilizes word processing equipment, computer terminals and other related computer and office equipment to perform a variety of tasks.
• Assists in annual budget preparation and monthly tracking of expenditures.
• Acts as a receptionist, interviewing and screening visitors and providing information when appropriate.
• Maintain a high level of confidentiality of information.
• Communicates and acts in a professional manner with the public, co-workers, and work contacts.

SECONDARY JOB FUNCTIONS

• Performs special assignments as requested.
• Performs related work as required.

• Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.

Minimum Qualifications

• High School diploma/GED (General Education Degree)
  
• Three (3) years progressively responsible experience in secretarial, public relations, and office management work of a discretionary and confidential nature preferably in a function related to county or municipal government.
  
• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.
  
  

SPECIAL JOB REQUIREMENT

• Provide acceptable driving history at no cost to the County.
• Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.

Knowledge, Skills & Abilities

• Microsoft Word, Microsoft Excel, PowerPoint, modern office machines, equipment and other software as needed.

• Secretarial and office support practices and procedures.
• Data compilation and evaluation practices and techniques.
• Composition and format of correspondence, memos, forms, and informational materials.

• Business English, spelling, vocabulary, punctuation, and arithmetic.
• The operation, routines and procedures of the office to be served or of similar offices and of County government functions and operations.
• Mohave County Personnel Policies and Procedures, and Department Regulations.

• Proofreading.
• Research and preparing memos, reports, data, and other informational materials as requested or deemed necessary.
• Utilizing word processing equipment, computer terminals and other related computer and office equipment to perform a variety of tasks.
• Requisitions and control of office supplies and equipment.

• Take and transcribe oral or recorded dictation.

• Deal effectively with the general public, news media personnel, government officials, and county employees with tact, diplomacy and discretion.
• Identify and resolve operational and procedural problems and implement corrective actions.
• Analyze incoming correspondence and take appropriate action including composition of replies, researching and compiling materials for requested information and referring requestors to additional or pertinent sources of information.
• Tactfully and courteously interview and screen visitors/callers, handle complaints and other business matters within the scope of authority.
• Exercise discretion and independent judgment.
• Maintain and adjust appointment schedules and keep supervisor informed of new or changing situations.

• Research material, summarize notes and prepare reports and data for informational or study purposes.

• Make decisions in accordance with established policies and regulations.
• Read, interpret and apply technical materials encountered as a result of work assignments.
• Analyze situations and determine appropriate or alternative actions.
• Type and take dictation or transcribe accurately and at a speed necessary to fulfill job responsibilities.
• Communicate clearly and concisely, both orally and in writing.
• Maintain accurate and up-to-date records and documentation.

• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Work independently.
• Perform the essential functions of the job with or without a reasonable accommodation.
• Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.

Mohave County has an extensive benefits package with exceptional health, wellness, and work/life balance offerings, financial & retirement benefits, comprehensive leave program, and more.
Check out our Benefits Guide for full details!

Closing Date/Time: 3/15/2026 5:00 PM Arizona

Salary:

$56,014.40 Annually