Library Specialist

Job Description:

Library Specialist

Description

Introduction

Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov.

POSITION INFORMATION

The Placer County Library is hiring a full-time Library Specialist. This position will perform a variety of specialized and technical paraprofessional library work in support of the County library system and provide various library services to professional library staff and the public.

The eligible list created by this recruitment may be used to fill future vacancies as they arise in the Auburn and Rocklin areas. The person in this position will be required to work weekends and some evenings.

To learn more information, please visit the Placer County Library Services website.

BENEFITS

Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view Placer Public Employees Organization (PPEO) benefits.

For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website.

DEFINITION

To perform a variety of specialized and technical paraprofessional library work in support of the County library system and provide various library services to professional library staff and the public; to assist with meeting customers’ information needs for library materials, which include identifying and locating materials and information by researching and interpreting print, online and other sources; and to provide support and assistance with information technology and collection development activities.

DISTINGUISHING CHARACTERISTICS

This is a full journey paraprofessional level classification. Employees at this level may perform specialized and technical duties related to information technology specific to the library; implement and facilitate public programs for children; or provide technical library support to professional staff and the public. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the scope of duties and the operating procedures and policies within the work unit.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from management or professional staff.

May exercise direct supervision over clerical staff and volunteers.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

• Plan, prioritize, assign, supervise, train, schedule, and review the work of clerical library staff and volunteers; participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
• Recommend and assist in the implementation of unit goals and objectives; establish schedules and methods for library circulation; implement policies and procedures.
• Evaluate operations and activities for assigned responsibilities; investigate complaints and recommend improvements and modifications; prepare and submit a variety of reports.
• Use reference interviews to assess library customers’ needs and assist them in understanding and effectively utilizing library services and resources, including digital resources.
• Research and interpret print, online and other sources as needed; place holds as requested.
• Assist customers with technical computer questions and troubleshooting and perform help desk support; evaluate user needs and create user profiles; develop and present training to customers on basic computer functions and use, including applications, internet use, and e-mail.
• Assist staff with technical computer questions; provide instruction and train staff in various software programs and applications; test possible future software systems and programs.
• Create presentations, flyers, and handouts using various software and online tools.
• Support selection duties related to reading, researching, and providing recommendations for purchase throughout the County library system; assist with collection development, including weeding, repairing, and replacing library materials, as well as recommending new library materials, creating book lists, and ordering library materials.
• Receive, process, catalog, inspect, and prepare new books and other materials for circulation; establish and maintain collection files and records; conduct and oversee inventories of books and other library materials; perform data entry for ordering of new materials as assigned by Librarian; maintain bibliographies and create reading lists.
• Secure library materials through inter-library loans; search appropriate databases and identify materials; request materials from appropriate sources; process materials for distribution to customers; respond to requests from other libraries for inter-library loans; work with inter-library loan representative to obtain materials.
• Conduct routine to complex circulation activities, including checking library materials in and out, registering and issuing cards, calculating and collecting fines and fees, shelving, and explaining County library circulation policies and procedures; review shelves for mis-shelved materials.
• Load, sort, and transport books and other materials for use by Library Mobile Services.
• Compute, collect, receive, and record monies collected for overdue, lost, or damaged materials, prints and copies, community room rentals, and other library material rentals.
• Develop, coordinate, and conduct various special programs and community outreach activities such as story time, summer reading programs, and library tours; provide library customers with information about community resources; modify and specialize programming based on system-wide needs.
• Independently represent Placer County Libraries to the community through the County’s mobile outreach library (i.e., Mobile Services Vehicle); drive the Mobile Services Vehicle for public service and outreach activities; provide service to customers at Mobile Services stops with checking materials in and out, answering questions, making recommendations, and assisting with technology.
• May schedule periodic servicing, washing and maintenance of vehicles and report any major mechanical malfunctions of the vehicle.
• Determine appropriate Mobile Services schedules based on community needs, add and remove stops and communicate changes to affected customers.
• Operate various library-related equipment such as Automated Materials Handling (AMH); use information systems and general office equipment, including computer equipment, software, and applications.
• Adhere to safety policies and procedures.
• Build and maintain positive working relationships with co-workers, other County employees, and the public using principles of good customer service.
• Perform related duties as assigned.

WORKING CONDITIONS

Work is typically performed in an indoor environment with controlled temperature conditions involving frequent public contact. Additionally, work is occasionally performed in the field, requiring travel to various locations throughout the County in a variety of outdoor weather conditions. Position may require working on weekends, holidays, and overtime.

MINIMUM QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience and Training:

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience: Three (3) years of library experience.

Training: Equivalent to an associate’s degree from an accredited college in a discipline related to the knowledge, skills, and abilities of the position.

Required License or Certificate:

May need to possess a valid driver’s license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department.

NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Standard public library practices, techniques, and terminology; basic services, policies and procedures associated with a public library.
• Public library collection, including general reference sources, search techniques, and services.
• General procedures involved in receipt, circulation, and storage of library materials.
• General library classification and filing systems.
• Objectives, principles, trends, and standards of library community outreach and engagement.
• Techniques for advocating for and promoting library services to stakeholders and customers.
• Modern office procedures, methods, and equipment, including computer software and applications.
• Basic computer hardware and software configuration, troubleshooting, and maintenance.
• Principles and practices of work safety.
• Safe driving techniques.
• Collection Development resources.
• Arithmetic and basic mathematical calculations.
• Basic statistical analysis techniques.
• Principles and practices of supervision, training, and performance evaluations.
• Research and organizational methods and techniques.
• Applicable federal, state, and local laws and regulations, and policies and procedures applicable to library programs.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Techniques for providing a high level of customer service by effectively interacting with the public, vendors, and County staff.

Ability to:

• On a continuous basis, know and understand all aspects of the job; read, observe, analyze, understand, identify, recall, interpret, apply, and explain policies and procedures, pertinent laws, rules, and regulations, work papers, technical reports, and numerical information; analyze situations and determine proper course of action; work under time pressure and complete a high volume of tasks with frequent interruptions; focus on a single task for long periods of time; manage multiple tasks and projects simultaneously and quickly switch between tasks.
• On a continuous basis, sit at a desk, counter, or vehicle for long periods of time; intermittently walk, stand, twist, squat, stoop, kneel, bend, crouch, push, pull, climb, crawl, and reach; perform simple and power grasping and fine manipulation; speak, use a telephone, write and use a keyboard to communicate and/or enter data; see and hear with sufficient acuity to perform essential job functions; lift moderate weight.
• Supervise, train, and evaluate assigned staff and volunteers.
• Intermittently review documents related to library operations; observe, identify and problem solve library operations and procedures. Perform specialized clerical and paraprofessional library work.
• Use a library automated system, library databases, and the internet.
• Develop and implement technology plans and training materials.
• Administer smart library solutions such as RFID- based self-check and Automated Materials Handling (AMH).
• Perform social media functions, website design, development, and maintenance.
• Troubleshoot and resolve users’ computer issues.
• Maintain confidentiality of customer records.
• Work with various cultural and ethnic groups in a tactful and effective manner; work fairly and courteously with the public.
• Professionally represent the Placer County Library at community events.
• Act quickly and calmly in emergency situations.
• Conduct effective reference interviews to ascertain library customer needs and link them to appropriate resources.
• Learn and assist with public relations and report writing.
• Independently provide technical and reference assistance to subordinate library personnel and library customers.
• Independently perform specialized circulation, collection, and reference duties.
• Make persuasive presentations to groups and individuals regarding all aspects of assigned program(s).
• Prepare clear, concise, and complete reports, correspondence, instructional materials, and other written material.
• Work in close proximity to others.
• Work weekend and evening shifts as assigned.
• Safely operate motor vehicles.
• Develop and implement Library Mobile Services under supervision.
• Plan, organize, and conduct programs and training sessions.
• Understand and carry out a variety of both verbal and written instructions.
• Communicate clearly and concisely, both verbally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

SELECTION PROCEDURE

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a credit check, voice stress analysis, and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

SUBSTITUTE LISTS

The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

EQUAL OPPORTUNITY EMPLOYER

Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that unlawful harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of the following characteristics: gender (including gender identity and expression), sexual orientation, race (including traits associated with race, which include, but are not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, primary language, immigration status, physical disability (Including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, the person’s use of cannabis off the job and away from the workplace, political orientation, or any other classification protected by federal, state, or local law or any combination of two or more characteristics stated herein. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

Conclusion

For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at lbaer@placer.ca.gov or (530) 886-4667.

Closing Date/Time: 2/24/2026 5:00:00 PM

Salary:

$31.25 - $39.02/hour; $5,416.67 - $6,763.47/month; $65,000.00 - $81,161.60/year