Accounting Assistant

Job Description:

Accounting Assistant

Description

Overview

The Accounting Assistant's primary function is the creation of requisitions and the payment of all monthly and one-time invoices for goods and services for all divisions within the Parks and Recreation Department. In addition, this position is responsible for obtaining quotes and participating in the monthly review of P-Card Statements for compliance and proper documentation.

Responsibilities

• Pay invoices via P-Card or purchase order File invoices by P-Card user or vendor

• Liaison between City Hall Contracts & Procurement and Accounts Payable Dept

• Reconcile invoices for purchase orders

• Submit invoices to Accounts Payable to be processed for payment and follow up on paid/unpaid invoices

• Respond to vendor inquiries

• Initialize statement reconciliation with invoice and statement for each P-card holder and review for coding errors

• Obtain approval from P-Card holder and maintain P-Card files

• Upload/review Wells Fargo statements and receipts into the P-Card folder on the share drive

• Maintain, organize, and file purchase order supply agreements and service agreements into share drive and City database

• Track records retention spreadsheet for the division

• Request HUB searches from Contracts & Procurement

• Submit scopes of work to Contracts & Procurement for insurance requirements and send requests for quotes to vendors

• Prepare and coordinate the service agreement request for quote packets

• Create and submit requisitions to Contracts & Procurement to obtain purchase orders

• Assist with preparing Travel documentation for all divisions

Position Type and Typical Hours of Work

• Non-Exempt-Full-Time-Monday- Friday 8:00am-5:00pm

• Must be available to work additional hours as needed

• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• Associate's degree (AA/AS); or 2-year technical certificate

• Two (2) years of experience

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hiring

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes

• Motor Vehicle Record Check: Yes

• Drug Screening: Yes

• Physical Exam: Yes

• FBI Background Check: No

• Police Background Check: No

• Clearing House Query (CDL): No

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi

The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: February 14, 2026

Salary:

19.62-22.56 USD