Legal Litigation Assistant (City Attorney’s Office)

Job Description:

Legal Litigation Assistant (City Attorney’s Office)

Description

Applications are accepted exclusively through the City of Ventura Career Site:

www.cityofventura.ca.gov/jobs . Submissions through other websites or methods will not be accepted.

Applications and supplemental questions will be accepted until Monday, January 26, 2026, at 11:59 p.m.

Pay & Benefits

• $74,478.15 - $90,510.16 Annually DOQ
  
• Benefits
  
  • Medical Insurance options include HMO, PPO,
    
  • City Paid Dental and Vision Insurance
    
  • Life Insurance
    
  • Vacation & Holiday Compensation
    
  • Deferred Compensation
    
  • CalPERS Retirement
    
  • Tuition Reimbursement & Bilingual Pay
    

About the Opportunity

The City of Ventura is seeking a Legal Litigation Assistant to join the City Attorney’s Office to provide complex and confidential legal administrative support.

The Legal Litigation Assistant works closely with attorneys and court personnel to support complex legal matters that directly impact the City and community. This is an excellent opportunity for an administrative professional with legal experience who thrives in a fast-paced environment and understands the importance of accuracy, confidentiality, and deadlines.

This position is designated as confidential and "at will," subject to discharge without cause and without the right of appeal.

What You’ll Do

In this role, you will perform a variety of complex and confidential legal administrative duties, including:

• Assisting attorneys in all phases of litigation, including discovery, trial preparation, and court filings
  
• Preparing, formatting, proofreading, and finalizing legal documents, pleadings, discovery, and correspondence
  
• Filing legal documents with appropriate courts and arranging for service as required
  
• Opening, closing, and maintaining case files in the legal matter management system
  
• Managing litigation calendars, deadlines, hearings, depositions, mediations, and medical examinations
  
• Coordinating with courts, court staff, outside counsel, and other agencies to obtain information and schedule matters
  
• Maintaining master litigation calendars and tracking criminal, civil, and transactional matters
  
• Transcribing confidential material and composing correspondence independently or from oral instructions
  
• Maintaining office reference materials and manuals
  
• Preparing purchase orders, requisitions, and tracking litigation-related expenses using Workday software
  
• Serving as a receptionist for the City Attorney’s Office and managing phone inquiries as needed
  

The Ideal Candidate - Preferred Qualifications

This position offers an excellent opportunity for a professional who excels in a support role. The ideal candidate will:

• Have experience providing administrative legal support in a public entity law office, with a strong background in civil litigation
  
• Demonstrate knowledge of legal terminology, documents, procedures, court rules, and filing deadlines
  
• Have experience with court e-filing systems and an understanding of jurisdiction-specific filing requirements
  
• Possess experience working with or supporting matters involving the California Government Claims Act or similar statutory frameworks is highly desirable
  
• Be highly skilled in preparing, formatting, proofreading, and managing complex legal documents
  
• Effectively manage multiple deadlines, calendars, and competing priorities in a high-volume litigation setting
  
• Demonstrate the ability to quickly learn assigned responsibilities
  
• Exercise sound judgment and maintain strict confidentiality at all times
  
• Communicate professionally and effectively with attorneys, court staff, City personnel, and the public
  
• Work independently with minimal supervision while also working as a member of a team
  
• Be proficient with technology and case management systems
  

Minimum Qualifications - Required

A combination of education, training and experience equivalent to completion of high school, keyboarding sufficient to perform the duties of the job, at least four years of progressively responsible administrative support experience, including three years of legal administrative experience.

Experience in civil litigation and/or with a public agency is desired.

License: Possession of or ability to obtain and maintain a valid California Class C driver's license is required.

How to Apply

Submit an online City job application and supplemental questionnaire by the filing deadline.

• It is important that your city job application show all the relevant education, training, and experience you possess. Resumes, CVs, and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire may disqualify you from further consideration in the recruitment process.
  
• After you apply, all future correspondence from the city will be via E-Mail. Please check your messages regularly and keep your contact information up to date using your on-line application.
  

Selection Process

• All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed, and only those candidates determined to be most qualified based on experience, training, and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline.
  
• Those candidates whose qualifications most closely match the requirements of the position will be invited to a qualifying panel interview process. Candidates will be notified of specifics after the examination process has been completed. Initial panel interviews may be conducted in-person or via video teleconference. Candidates will be notified of specifics at the appropriate time.
  

The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

THE SCHEDULE

The timeline dates are subject to change. Candidates will be notified as necessary.

• Monday, January 26, 2026, at 11:59 p.m. - Application Deadline. Applications and supplemental questionnaires must be submitted by this date to be considered for the position.
  
• Week of January 26, 2026 - Candidates will be notified by email of their status by this date.
  
• Week of February 2, 2026 - Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified by email if they are invited to the panel interview process .
  
• Week of February 9, 2026 - Candidates will be notified of the outcome of the interview by this date.
  

Additional Information

For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at City of Ventura Jobs or by viewing here Legal Litigation Assistant .

To learn more about the City’s hiring process, visit the City of Ventura Hiring Process page .

Questions? Contact the Recruitment Team at:

recruitment@cityofventura.ca.gov or (805) 654-7802.

In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!

Salary:

$90,510.16 Annually