ADMINISTRATIVE COORDINATOR

Job Description:

ADMINISTRATIVE COORDINATOR

Description

POSITION OVERVIEW

Applications Accepted from: ALL PERSONS INTERESTED
PN: 37624
Division: Public Health Branch
Section : Bureau of HIV/STI & Viral Hepatitis Prevention
Location: 8000 N. Stadium Dr., Houston, TX 77054
Workdays & Hours: M-F, 8 a.m.- 5 p.m.*
*Subject to change*

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

HHD seeks an Administrative Coordinator to serve as inventory management personnel in the Bureau of HIV/STI and Viral Hepatitis Prevention. This position will report to the Administration Manager. The successful applicant will implement inventory control procedures around IT computer equipment and collaborate with HHD IT to ensure inventory discrepancies are fixed timely.

Job duties and responsibilities may include, but are not limited to, the following:

• Maintain and update computer equipment inventory records using the department’s approved tracking systems, ensuring accuracy and completeness.
• Assist with scheduling and conducting regular inventory reviews and audits of computer equipment and documenting findings.
• Monitor inventory levels and coordinate with HHD IT to ensure equipment is ordered, received, and recorded appropriately.
• Serve as a liaison between the bureau, HHD IT, and other department areas to communicate inventory needs and updates.
• Support the development and maintenance of inventory control procedures and ensure that surplus or salvage equipment is processed according to departmental and grantor guidelines.
• Prepare routine inventory reports, summaries, and documentation for leadership review and grant compliance.
• Research and follow up on discrepancies identified during inventory checks and work collaboratively with IT and staff to resolve issues.
• Stay informed on departmental guidance, grantor requirements, and applicable federal or DSHS rules related to computer equipment inventory.
• Coordinate with bureau leadership to compile information required for the DSHS GC-11 report, including equipment status updates (active, inactive, or salvaged).
• Track newly purchased equipment and assist with coordinating deployment timelines with HHD IT to ensure staff receive equipment promptly.

WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
Five years of administrative experience are required. Professional administrative experience may be substituted for the above requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None.

PREFERENCES

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

•Proven experience in inventory management, preferably in a computer or IT environment.
•Proficiency with inventory management software and advanced skills in spreadsheet programs like Microsoft Excel and other software programs that may be relevant to the position.
•Strong analytical, problem-solving, and organizational skills.
•Excellent attention to detail and communication skills.
•Ability to forecast and analyze data effectively.
•Ability to work independently and as part of a team.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED
None. However, the Department may administer a skills assessment test.

SAFETY IMPACT POSITION No

Pay Grade 24

SALARY INFORMATION GRANT FUND POSITION
Grants & Special fund positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4882.

If you need special services or accommodations, call (832-393-4882). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 12/10/2025 11:59 PM Central

Salary:

$2,626.00 - $3,246.92 Biweekly