MANAGER OF PROJECT CONTROLS

Job Description:

MANAGER OF PROJECT CONTROLS

Description

DESCRIPTION

THE PORT OF LONG BEACH IS SEEKING A MANAG ER OF PROJECT CONTROLS

(This is an at-will position)

Salary Range: $157,128.47 - $219,980.69

ABOUT US
The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country.

THE TEAM

The Project Controls Division is on a thrilling mission to supercharge Port projects with cutting-edge scheduling, precise estimating, and dynamic cost management. We dive deep into data analysis, craft comprehensive reports, and develop top-notch project management systems to ensure every project is delivered on time and within budget. Thanks to our success and the revenue from our bustling cargo operations, the Port boasts one of the nation's largest capital programs. For Fiscal Year 2024 alone, we expended a staggering $200 million, with projections soaring beyond $2 billion over the next decade. Get ready for a high-energy, high-impact journey as we drive the future of port innovation and growth!

THE ROLE

Under the supervision of the Director and Assistant Director of Project Controls, the Project Controls Manager is responsible for the day-to-day management of the Project Control functions for the Port's engineering projects. This includes overseeing the implementation and maintenance of tools such as Primavera P6, Unifier, and EZ FAMIS, ensuring accurate tracking of project schedules, costs, and resources across a variety of capital projects. The position plays a key role in supporting Project & Program Managers, Project Estimators, and other team members by providing technical assistance and strategic guidance in the development and execution of project controls processes. Additionally, the Project Controls Manager acts as a critical point of contact for internal teams, contractors, and external stakeholders, ensuring seamless integration of project data, compliance with Port policies, and the successful delivery of projects. Participation in project planning meetings, reviewing financial reports, and troubleshooting system issues are also an essential part of the role.

CANDIDATE CONNECT (INFORMATION SESSION)

To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual information session on Wednesday, April 30, 2025, @ 5:00 pm PDT via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087, Phone Conference ID: 824 466 408# Click here to join the meeting

EXAMPLES OF DUTIES

HOW YOU GET TO CONTRIBUTE:

• Manage and oversee the implementation and maintenance of the Port's Project Control Systems, including Primavera P6, Unifier, and EZ FAMIS, to ensure effective tracking of project schedules, budgets, and resources.
• Guide and support Project & Program Managers, Engineering Design Managers, Operations & Maintenance Managers, and other team members in customizing and applying the Project Architecture/WBS for project scheduling and cost management.
• Assist in developing and implementing comprehensive project estimating, including change orders, design reviews, and forecasting tools.
• Collaborate with cross-functional teams to create and maintain project schedules, ensuring all milestones, tasks, and financial data are accurately represented in the system.
• Support the coordination and integration of project data, making certain that it aligns with Port policies and regulatory requirements.
• Assist in analyzing and refining business processes related to project funding, scheduling, and performance measurement, recommending improvements where necessary to streamline operations.
• Provide technical assistance and best practices guidance to project teams on utilizing Project Control Systems to drive efficiency and project success.
• Conduct broad-scope studies to improve the effectiveness of project management processes and the integration of various financial and scheduling systems.
• Actively participate in the preparation and review of project reports, financial tracking, and schedule updates to ensure alignment with the Port’s goals.
• Represent the Project Controls division in meetings with external partners, stakeholders, and contractors, ensuring the integration of external feedback into internal project processes.
• Participate in the development and delivery of training for Port staff and external partners on Project Control Systems and processes.
• Monitor work progress and identify potential project risks, adjusting schedules and resource allocation as needed to ensure timely project completion.
• Provide guidance on resource allocation and project prioritization to ensure projects are effectively staffed and managed.
• Manage and monitor the status of multiple, complex projects and unique programs to identify risks, mitigate issues, and ensure deadlines are met.
• Supervise and lead a team, including Senior Schedulers, Project Schedulers, and Cost / Budget Analysts, to ensure effective project controls management.
• Instruct & guide team in role specific tasks and techniques providing, creating or updating instructions, reference materials continually giving role specific training & mentoring to new employees in accordance with established procedures and practices.
• Assure quality of project controls deliverables produced by the team.
• Perform other duties as assigned.

REQUIREMENTS TO FILE

EDUCATION, KNOWLEDGE & EXPERIENCE:

• A bachelor’s Degree in Engineering, Construction Management, Business, or a related field is required. Equivalent work experience may be substituted for formal education on a year-for-year basis.
• Minimum of five years of experience in project controls, including management experience in the implementation of scheduling and cost management systems, functions, and tools.
• Experience with project control and financial tools such as Primavera P6, Unifier, Munis, Simpler, or similar systems.
• Strong background in project budgeting & gateways forecasting, and cost analysis, with a deep understanding of earned value and schedule management, tailoring, and development.
• Proven ability in team development and effective collaboration.

TECHNICAL SKILLS NEEDED:

• Must have proficiency in Primavera P6 and other project control tools and systems.
• Strong knowledge of project scheduling, cost management, and resource allocation techniques.
• Ability to analyze and resolve complex project management issues, offering solutions to improve systems and processes.
• Ability to represent the Port effectively in internal and external meetings, delivering clear, concise, and actionable reports and recommendations.

DESIRABLE:

• Experience in managing project controls in a government or large-scale infrastructure environment is highly desired.
• Strong knowledge of the Port’s operational and regulatory landscape is a plus.
• Familiarity with business and financial systems related to project controls is desirable.
• Professional certifications from AACE, CMAA, or PMP.

You will need strong negotiation skills, political savvy, excellent client/customer relation skills, and exceptional public speaking/presentation skills to thrive. You must be able to establish and maintain effective working relationships with various employees, vendor representatives, officials, and Port management.

If you require accommodation because of a disability in order to participate in any phase of the application/selection process, please contact (562) 283-7500 or email Careers@polb.com .

SELECTION PROCEDURE

The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act or https://www.longbeach.gov/hr/about-us/talent-acquisition/the-fair-chance-act/

The final filing date for this recruitment is Monday, May 12, 2025, @ 4:30 pm PDT.

To be considered for this opportunity, please submit a cover letter and resume with your application in PDF format. Incomplete applications (without a cover letter and resume) will not be considered.

Individuals who are most qualified for the position will be invited to participate in the selection process, which may include a work-related assessment to evaluate candidate qualifications further. First and second-round panel interviews are scheduled for Thursday, May 22, 2025 (virtual) and Tuesday, June 3, 2025 (in-person). Candidates should ensure availability on both dates. The successful candidate will be appointed shortly thereafter. References will be completed for finalist candidates; an employment offer is contingent on conducting a comprehensive background check.

The Port reserves the right to extend the closing date without notice in order to accept additional applications. Those individuals determined to be most qualified for the position will be invited to participate in the selection process.

THE BENEFITS:

The Port of Long Beach has established an annual salary range of$157,128.47 - $219,980.69.

(placement depends on qualifications) An attractive package of executive-level benefits is included with the opportunity to work in one of the most diverse and dynamic areas of the United States:

• Auto Allowance - $550.00 per month.
• Executive Leave - 40 hours per year.
• Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for Social Security, paid by the employee.
• Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through the achievement of individual goals, demonstration of required competencies, and available budget funds.
• Deferred Compensation - The City matches a percentage of base salary for qualified members contributing to the 457(b) plan.
• Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage.
• Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000.
• Disability Insurance - City-paid short- and long-term disability insurance.
• Vacation - Vacation is accrued at the equivalent of two weeks on an annual basis. Vacation can be used after six months of service. An employee’s vacation accrual may be adjusted upon hire to provide credit for previous full-time employment at a public service agency. Credit for public service shall only be given for completed years of service as a full-time permanent employee. Public Service credit shall not apply to any other benefits.
• Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits.
• Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with the child upon birth, adoption, or foster placement of a child, up to the age of 17.
• Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays.
• Education Reimbursement - Tuition reimbursement allows employees to obtain additional education or training.
• Annual Physical - Eligible to receive an annual physical examination at the city's expense through the city-provided program.
• Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program.
• 529 college savings plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself to any accredited public or private U.S. college or university - or two-year technical or vocational institution.

The Port of Long Beach is an Equal Opportunity Employer

We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics.

www.polb.com

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:
•Medical and Dental Insurance
•Life Insurance
•Retirement Plan (P.E.R.S.)
•Paid Vacation, Personal Holidays and Sick Leave
• Deferred Compensation
•Credit Union Membership
•Free Bus Transportation (Long Beach Transit)
•Flexible Spending Accounts
•Free Employee Parking
• Paid ParentalLeave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 5/12/2025 11:59 PM Pacific

Salary:

$157,128.47 - $219,980.69 Annually