Fleet Supervisor

Job Description:

Fleet Supervisor

Description

Description/Special Instructions

The City of Elk Grove is now accepting applications for the position of

FLEET SUPERVISOR

The City of Elk Grove Public Works Department is currently seeking a Fleet Supervisor to join the Operations & Maintenance Division!

The ideal candidate will have increasingly responsible experience in the procurement, upfit, management, and maintenance of fleet vehicles and associated equipment for a centralized fleet program which includes both Public Works and Police departments. The ideal candidate will have knowledge of applicable laws, permits, maintenance principles and standards, best practices, safety, and the ability to make sound decisions. This position requires excellent communication and organizational skills, and the ability to work independently and exercise good judgment and initiative.

If you want to join a dedicated team that shares a commitment to keeping the City of Elk Grove safe and efficiently run, consider a career with the City of Elk Grove Public Works Department.

Tentative Recruitment Timeline (subject to change)

Filing Deadline: 11:59 PM on April 6, 2025

Oral Board Interviews: April 16, 2025 (virtual)

Final Selection Interviews: April 21, 2025 (in person)

The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future.

Community Profile

Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year.

Representative Duties

DEFINITION
Under general direction, plans, schedules, assigns, reviews, and supervises activities of the City’s fleet operations, including budgeting, purchasing, licensing, equipment up-fitting, routine maintenance, mechanical and vehicle collision repairs, end of vehicle life deconstruction/disposal and special vehicle projects; plans and coordinates a comprehensive fleet maintenance program including the inspection, maintenance, and repair of City vehicles and equipment; inspects vehicles and equipment and identifies potential maintenance and repair needs; oversees and inspects work in progress and completed work of assigned employees and contractors for accuracy, proper work methods and compliance with applicable standards and specifications; provides complex staff assistance to management staff in areas of expertise; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Operations Manager. Exercises direct supervision over technical and maintenance staff.

CLASS CHARACTERISTICS
This classification is the supervisory level within the Fleet series that exercises independent judgment on diverse and specialized fleet maintenance activities with significant accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of assigned staff and providing support to assigned management staff in a variety of areas. This class is distinguished from the Operations Manager in that the latter has full management authority in planning, organizing, and directing the full scope of maintenance operations within the department.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, organizes, assigns, supervises, and reviews the work of staff providing support to fleet maintenance and operations in the Public Works Department; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion activities.
• Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.
• Monitors activities of the work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
• Coordinates assigned services and operations with those of other divisions and outside agencies.
• Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures.
• Provides staff assistance to management; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of reports, records, databases, and files; ensures the proper documentation of operations and activities.
• Answers questions and provides information to the public; investigates and responds to complaints and inquiries from the community, other departments, and agencies; recommends corrective actions to resolve issues.
• Participates in developing and overseeing requests for proposals for contracted services; gathers information to prepare scope of work and any technical specifications; assists with evaluating proposals and award recommendations; reviews and approves change orders, service agreements and invoices.
• Provides assistance in coordinating the day-to-day operations of the Fleet Maintenance Section, including vehicle/equipment maintenance and repair, inspections, regulatory compliance, and program administration.
• Responds to and resolves fleet maintenance inquiries and complaints from City Departments, staff, and bargaining units, by ordering and coordinating the inspection, testing, repair, and servicing of the City's vehicles, equipment, and fuel tanks.
• Administers the Fleet Maintenance Safety Program; addresses safety issues within the Fleet Maintenance Section; participates in onsite inspections with Cal/OSHA; coordinates the repair and/or replacement of unsafe equipment.
• Implements the Regulatory Compliance and Action Program for the Fleet Maintenance Section, which includes tracking of Federal and State legislation; coordinates testing and submits data and related information for various permits; and serves as liaison with outside regulatory agencies for air quality, stormwater quality, and hazardous materials management.
• Investigates and evaluates accident damage and prepares reports of findings; prepares detailed budget requests for repair activities; participates in long-term planning to assess future needs.
• Inspects and reviews work-in-progress and closed work orders on a regular basis; assesses effectiveness of operations and performance, and makes recommendations for modifications as needed.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as assigned.

Qualifications

QUALIFICATIONS
Knowledge of:

• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.
• Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Basic principles and practices of budget administration and monitoring.
• Principles and practices of skilled automotive and equipment maintenance and repair related to a full-service municipal fleet environment.
• Equipment, tools and materials used in the repair and maintenance of modern and sophisticated automotive, light and heavy equipment, transit vehicles, and alternative fuel vehicles.
• Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
• Principles and procedures of record keeping.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Current equipment and communication tools used for business functions and programs, projects, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
• Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Identify problems, research, and analyze relevant information, and develop and present recommendations and justification for solutions.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Assist in the development and monitoring of assigned project and/or program budgets.
• Organize, implement, and direct fleet maintenance programs and activities; provide technical expertise, information and assistance regarding operations and activities.
• Read and interpret manuals, specifications, schematics, blueprints, and drawings.
• Prepare clear, effective, and accurate reports, correspondence, and other written materials.
• Maintain accurate logs, records, and written records of work performed.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Engage with a diverse public and workforce, facilitating inclusive service delivery and implementing equitable city policies.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:
Completion of twelfth (12 th ) grade and three (3) years of increasingly responsible skilled experience in the maintenance and repair of automotive and equipment.
Licenses and Certifications:

• Possession of, or ability to obtain by the time of appointment, an appropriate, valid California driver’s license.
• Possession of, or ability to obtain within one (1) year of hire, an appropriate, valid Class A California driver’s license.

Physical Demands and Work Environment

PHYSICAL DEMANDS
When assigned to an office environment:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification.

When assigned to a field environment:
Must possess mobility to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, bend, stoop, squat, crouch, and grasp; to operate varied hand and power tools and construction equipment; strength, stamina, and mobility to perform light to medium physical work, to work in confining spaces and around machines; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone or radio. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds, or heavier weights with the use of proper equipment and assistance from other staff. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous chemical substances and fumes. Employees may interact with members of the public or with staff under emotionally stressful conditions while interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS
Employees may be required to work extended hours including evenings, weekends, and holidays.

The information listed above is subject to change and does not constitute either an expressed or implied contract. The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478-2230.

CITY OF ELK GROVE

EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED

Annual Leave (vacation/sick)
Upon Hire 176 hours 6.77 hours per pay period
5 Year Anniversary 216 hours 8.31 hours per pay period
10 Year Anniversary 232 hours 8.92 per pay period
15 Year Anniversary 256 hours 9.85 hours per pay period
20 Year anniversary 272 hours 10.46 per pay period

Deferred Compensation

Employee may participate in a 457 deferred compensation plan up to maximum allowed by law.

Deferred Compensation - City Match

The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period.

Employee Assistance Program

Available to employee and immediate family.

Flexible Spending Account

Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis.

• Medical spending up to $3,300.00 annually.
• Dependent care up to $5,000 annually.
• Adoption Assistance FSA up to $16,810 annually.

Health (Medical) Insurance
The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance.

The City's Contribution rates for the 2025 plan year are as follows:

Single: up to $1,001.61 per month
2-Party: up to $2,003.22 per month
Family: up to $2,604.19 per month

Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month.

Dental Insurance
100% City paid for employee and eligible dependents if enrolled in the City's medical plan.

Vision Insurance
100% City paid for employee and eligible dependents if enrolled in the City's medical plan.

Pet Insurance
City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife.

Supplemental Health Insurance
The City provides supplemental health insurance up to $15,000 per year for eligible participants.

Retirement Health savings Account

City provided defined contribution program for IRS-eligible medical expenses upon retirement.

Holidays

Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year.

Alternative Work Schedules
Available depending on Department

Life Insurance

City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000.

Military Leave

The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week.

Retirement -PERS
Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System.

• 2.7% at 55 if hired before 8/12/12.
• 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS.
• 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS.

Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification.

Short Term/Long Term Disability

• The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month.
• The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week.

City employees DO NOT contribute to the California State Disability Insurance (SDI) program.

Social Security

City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program.

Tuition Reimbursement

80% up to $2,000/year for City related Certification programss.
80% up to 3,500/year for Associates, Bachelors or Masters Degree

Wellness Program

Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week!

Closing Date/Time: 4/6/2025 11:59 PM Pacific

Salary:

$93,149.00 - $124,842.00 Annually