Grants Program Manager (Homeless Strategy Office)

Job Description:

Grants Program Manager (Homeless Strategy Office)

Description

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration, or in a field related to the job, plus four (4) years of related experience, including one (1) year of experience which was in a lead or supervisory capacity.
• Graduation with a Master’s degree from an accredited college or university in Business Administration, Public Administration, or a related field may substitute for one (1) year of related experience.

Licenses or Certifications:

• No.

Notes to Applicants
Position Overview:
Under the direction of the City of Austin’s Homeless Strategy Officer, the Grants Coordinator will support people experiencing homelessness by ensuring the City of Austin’s investments in the local homeless response system achieve their desired impact.

This position will be responsible for identifying and recommending solutions for potential or existing grant problems; ensuring compliance with contractual terms and conditions; and monitoring agreements for compliance with federal and local laws.

This position may also directly manage grants, prepare funding solicitations, develop grant subcontracts, negotiate work statements/budgets, and execute contracts to yield positive client outcomes.

The ideal candidate will have experience working in homeless services or a related social services field, as well as the demonstrated ability to incorporate the perspectives of underserved and underrepresented communities in the consideration of impacts and outcomes of a decision-making process.

An assessment(s) may be administered as part of the interview process.

Additional Information:
When completing the City of Austin employment application:

• The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history.
• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates.
• A cover letter is required.
• Statements such as “see resume” will not be accepted. You may use “N/A” for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application.
• The responses to the supplemental questions should reference the employment history listed in the employment history section.
• Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
• If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.

Electronic Notification to Applications:

• Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs.
• Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner.
• Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days.
• When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health.

Pay Range
$28.29- $34.80 per hour
Hours
Monday through Friday; 8:00 a.m. to 5:00 p.m.

Hours may vary depending on departmental needs and initiatives. Some evening, weekend and holiday work may be required. Telework up to 50% per pay period may be permitted.
Job Close Date 03/17/2025 Type of Posting External Department Homeless Strategy Office Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd, 4th Fl Austin, TX 78704 Preferred Qualifications
Preferred Experience:

• Experience in grant management, including grant compliance/monitoring, fiscal reporting, and managing sub-recipient agreements.
• Experience with government procurement processes, including contracting with service providers to achieve grant goals.
• Experience with programs and services for individuals experiencing homelessness.
• Demonstrated success navigating financial and program budgeting.
• Ability to travel to more than one work location

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Serves as administrator for the department’s State and Federal accounts, as assigned; authorizes staff to submit grant applications and serves as a back-up for grant application submissions. Serves as department liaison for State and Federal grant-funded programs. Facilitates annual grant program planning, to include annual performance and evaluation reporting; enters monthly reports for State and Federal grant-funded programs. Manages the development, routing, and execution of grant-funded contracts. Partners with City Purchasing, Law, and Risk Management staff to review and monitor social service agreement and grant management best practices to ensure compliance with all grant, Local, State, and Federal requirements. Conducts administrative oversight of social service agreement development and grants management processes, including but not limited to the negotiation of Requests for Attorney Assistance, creating purchasing requests, and preparing required Federal or State documentation. Represents the department in grant-related meetings and participates in quarterly meetings with Federal, State, or City single point of contact. Assists with the grant and social service agreement planning process Advises management and provides technical assistance on needs, problems, issues and other matters. May assist with the budget process, including current year expenditures and planning.

Responsibilities - Supervisor and/or Leadership Exercised:

• May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of laws and regulations pertaining to grants and contracts administration.
• Knowledge of grants and contract administration and principles.
• Knowledge of administrative analysis and statistical techniques as applied to organizational and management problems.
• Knowledge of contract development, contract language, terms, and conditions.
• Knowledge of public purchasing practices and techniques.
• Knowledge of City of Austin practices, policies, and procedures.
• Knowledge of organizational and time management skills.
• Skill in effective project management and customer service.
• Skill in working with others to assure grant compliance and departmental responsiveness.
• Ability to prioritize multiple projects and effectively manage workflow to meet deadlines.
• Ability to determine timelines for contract development.
• Ability to establish and maintain cooperative relationships with others.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze complex administrative personnel and organizational problems and develop effective courses of action.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration, or in a field related to the job, plus four (4) years of related experience, including one (1) year of experience which was in a lead or supervisory capacity. Graduation with a Master’s degree from an accredited college or university in Business Administration, Public Administration, or a related field may substitute for one (1) year of related experience. Do you meet these minimum qualifications?

• Yes
• No

* Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).
(Open Ended Question)
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* Please tell us about your experience in grant management, including grant compliance/monitoring, fiscal reporting, and managing sub-recipient agreements. In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A.
(Open Ended Question)
* Please describe your experience with programs and services for individuals experiencing homelessness . If you do not have this experience, please put N/A.
(Open Ended Question)
* What experience do you have navigating financial and program budgeting? In your answer please include which position on your application where you gained this experience and what specific role you played. If you do not have this experience, please put N/A.
(Open Ended Question)
* All applicants applying for this job posting should submit a complete application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application. Your application will be considered incomplete if your application states “see resume”. Do you understand these statements?

• I acknowledge that I understand these statements.

* In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin?

• Yes
• No
• Don't know

* If you answered yes to the question above, please describe your experience.
(Open Ended Question)


Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents