SENIOR ADMINISTRATIVE CLERK

Job Description:

SENIOR ADMINISTRATIVE CLERK

Description

job description

The duties of the position include but are not limited to the following:

Working in conjunction with clerical personnel engaged in support of district

management and field personnel. Responsibilities include but are not limited

to: timekeeping duties, which consists of gathering, evaluating, coding, and

inputting daily time and handling personnel activities for approximately 100

employees, including odd-shift, continuous shift, MEA, 9/80, 5/40 and those

subject to callouts; preparing PANS, LOAs, TRCAs, periodic increases, and

interacting with Disability and Worker’s Compensation Division. Other duties

may include, but are not limited to: processing damage reports for

Department, and outside agency equipment, requesting paving, saw cutting,

and slurry, collection and data entry of vehicle time (T&E); performing WMIS

& CCB data capture of meter and service installations; Trouble Board duties

consisting of operating a two-way radio and relaying water trouble information

to field crews, creating, updating and completing job status in eRespond,

and/or CCB, and communicating with Department personnel, field personnel,

and consumers. Through cross training and desk rotation, staff may be

assigned duties including typing and maintaining various reports; processing

Dig Alert requests; DOT requests and transactions, sorting mail, tracking and

releasing invoices for payment, processing utility permits for excavations, or other related duties, in addition to the above described duties. May be

assigned other work for cross-training purposes to meet operating

needs and perform other related duties as required. Training may be

conducted at various Water Distribution District locations. Overtime

may be required based on operating needs.

Skills, Knowledge and Ability:

• Knowledge of LADWP policies and procedures, Working Rules, MOUs, Civil Service Rules, and general office practices pertaining to timekeeping, personnel, and record keeping procedures.
• Ability to exercise independent judgment and work independently with minimal supervision.
• Ability to prioritize, organize work, and complete tasks in a timely manner.
• Ability to communicate clearly, tactfully and effectively with outside agencies, as well as Department management and other personnel.
• Knowledge of Microsoft Word, Excel, Outlook, HRMS, eRespond, CCB, RCAS, and WorkTech is desired.

A valid California Class C Driver's License is required and must be maintained

during the course of employment.

How to apply

Interested candidates should email a completed Departmental

Application, Department Interview Data Sheet, or resume to

wdpersonnel@ladwp.com. Include CTO number 25W-0901-021 and

position title in the subject line of your email. A screening of

applications may be administered.

Please note that the LADWP Retirement Plan has changed. Prior to interviewing or

accepting the job offer, we recommend you review the information available on Tier

2 retirements at https://retirement.ladwp.com/at2retire.html

Eligible candidates must currently be on a regular appointment to Senior

Administrative Clerk (1368).

Applications will be accepted until a sufficient number is received or by 4:00 pm

on FRIDAY, FEBRUARY 28, 2025 , whichever is sooner.

Transfer

These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles.

Closing Date/Time: 2/28/25