Administrative Specialist II
Larimer County Fort Collins, Colorado, United States
- Location: Fort Collins, Colorado, United States
- Categories: Clerical and Administrative Support
- Job Type: Full Time
- Posted: Feb 14, 2025
Job Description:
Administrative Specialist II
Description
OverviewThe Department of Health and Environment is seeking a skilled, hard-working individual to join our team as a full-time Administrative Specialist II!
This 40-hour per week position will work in our Clinical Services Program supporting both sexual and reproductive health and immunization services. This role will assist with administrative duties, outreach work, and additional clerical support duties as assigned. This position will work in a team-based model of care environment and provide high-quality customer service, patient support, while also supporting other department programs as necessary. The typical schedule for this position is Monday - Friday, 8 am - 4:30 pm with extended hours at least one time per week. Occasional weekend and evening hours.
LCDHE works to provide everyone in Larimer County the opportunity for a healthy life and values strategy, professionalism, equity, and teamwork. We are dedicated to fostering a workplace culture that prioritizes Diversity, Equity, and Inclusion (DEI) in every aspect of our operations. We recognize that unconscious bias can undermine our DEI efforts, so we actively address it through ongoing education, training, and open dialogue. If you are committed to learning and engaging in actively cultivating a workplace that prioritizes inclusivity for marginalized communities, please consider applying and join us on our journey to foster a workplace where Diversity, Equity, and Inclusion are not just words, but principles that drive our collective success.
To be considered for this position, please attach a cover letter and resume to your application.
Responsibilities
What you'll be doing:
- Performing customer service duties, providing general information, and responding to specific customer questions.
- Handling clinical administrative tasks, including patient registration, scheduling appointments, insurance verification, and screening phone calls.
- Tracking and processing accounts receivable and payable for the Clinical Services Program.
- Receiving departmental documentation for scanning production.
- Responding to requests for medical records from patients, insurance companies, and other healthcare providers while ensuring confidentiality and complying with regulations.
- Participating in routine reporting, auditing clinic charts, and collecting data as required by the program and the Colorado Department of Health and Environment.
- Entering data daily into an electronic health record system.
What we're looking for:
- Knowledge of general office practices and procedures.
- Proficiency in routine software and business applications, including but not limited to word processing, spreadsheets, presentation software, and databases.
- Ability to communicate clearly and concisely, both verbally and in writing.
- Experience working as clerical support staff in a clinical setting, with preference for sexual and reproductive health and immunization experience.
- Bilingual is beneficial but not required.
- Regular, predictable attendance with flexibility to work occasional weekends and evenings.
- Strong communication and customer service skills.
- Comfort with using and documenting within electronic medical record systems.
- Ability to work independently and as part of a team.
- Strong ability to evaluate and prioritize multiple tasks, ensuring deadlines are met with a high level of accuracy.
Qualifications
To move forward in the hiring process, candidates must meet the required minimum qualifications. That said, we encourage you to think about your unique background and skills before applying. People often underestimate how their experiences match up with a role’s needs. We encourage you to apply if you meet the minimum qualifications and believe your skills and perspective can add value to this position.
- Must be at least 18 years of age.
- One (1) year experience as an Administrative Specialist I or two (2) years of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.
Benefits
Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:
• Medical, Dental, and Vision benefits
• FSA or HSA (depending on the medical plan)
• Short- and Long-Term Disability
• Employee Assistance Program
• Basic Life/AD&D Insurance
• Accident and Critical Illness Insurance
• Retirement Plan 401(a) with employer match
• 457(b) Deferred Compensation
• Generous paid time off, including vacation, sick leave, and holidays
Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.gov/hr/benefits
Supplemental Information
Please note:
The Department of Health and Environment has a vaccine requirement. Successful candidates will be required to comply with the vaccine requirements or request a waiver.
An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.
All application components must be submitted by 11:59 PM MT on the closing date listed.
Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.
For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.
Larimer County offers the following for all Regular/Limited Term positions:
- Medical, Dental, and Vision Benefits.
- Flexible Spending Accounts / Health Savings Account
- Short and Long Term Disability.
- Employee Assistance Program
- Basic Life/Accidental Death & Dismemberment
- Accident Insurance
- Critical Illness Insurance
- Retirement Plan 401(a) with employer match.
- 457(b) Deferred Compensation.
- Paid time off including vacation, sick and holidays.
Click here to view information on Larimer County's Benefits.
Closing Date/Time: 2/23/2025 11:59 PM Mountain