Chief of Staff to the Mayor

Job Description:

Chief of Staff to the Mayor

Description

THE POSITION

THIS POSTING WILL BE OPEN UNTIL FILLED

Application cut-off dates are weekly, every Friday

DEFINITION
Under limited direction, the Chief of Staff to the Mayor supports the Mayor by planning, directing, coordinating, and evaluating the overall operation of the Mayor's Office, performs a variety of advanced professional duties and analytical projects for the Mayor; relieves the Mayor of administrative detail; acts as a liaison to City Council members; responds to constituent inquiries; attends and represents the Mayor at governmental, community group, school, and service club meetings; and assumes responsibility for the office in the absence of the Mayor.

DISTINGUISHING CHARACTERISTICS
This is a single position classification. The Chief of Staff to the Mayor refers only difficult, unusual or highly sensitive or confidential matters to the Mayor. This classification is reserved for the Mayor, and the incumbent often maintains a high public profile and acts as a conduit and filter for information that can be sensitive. The incumbent is the initial contact and liaison for the constituency.

SUPERVISION RECEIVED AND EXERCISED
Limited supervision is provided by the Mayor. Responsibilities may include providing leadwork to the secretarial staff or interns.

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Responds promptly to constituent complaints or inquiries by gathering information, coordinating with city staff or others; discusses constituent complaints or inquiries with the Mayor and receives direction; responds to constituent via letter, phone, or e-mail; researches and follows up on status of projects or pending issues.
- Coordinates day-to-day operation of the Mayor's office: manages workload, provides leadwork to secretary and interns, is first responder to items of urgency, coordinates office's response to news or changing policy; attends Mayor office meetings, including regular Administrative Assistant meetings; monitors and researches items on Mayor's agenda, prepares reports of findings and recommendations.
- Prepares and monitors office's budget, including processing check requests, monitoring balances, and planning annual budget, as well as managing unexpected variables; monitors and researches items in City budget.
- Attends outside meetings during both workday and evenings, in the community including Neighborhood Services Area meetings, neighborhood association meetings, special meetings on urgent issues in the community, and others of a variable nature; represents Mayor at a wide variety of meetings both during workday and evening, as required.
- Prepares and organizes Mayor's meetings, including goals, location, equipment, agenda, participants, and any other variables.
- Assists Mayor with special media events, as required; assists Mayor in preparing articles for local media.
- Plans, organizes, executes, and presents status report on Mayor's mission, goals, and objectives.
- Performs other or related duties as assigned.

QUALIFICATIONS

Knowledge of:
- Research methods, data analysis, and preparation of reports.
- Advanced administration, organization, and policy analysis of municipal government.
- Functions of the Mayor's office and City Council.
- City political processes and procedures and the Sacramento community as a whole.
- Function of various city departments and where to go for answers for the public and the Council Member.

Skill in:
- Verbal and written communication, time management, diplomacy.
- Intermediate level desktop computers, computer applications and software.

Ability to:
- Lead in the formulation, implementation, and coordination of City policies.
- Balance conflicting priorities in a public office environment.
- Communicate clearly and concisely, both orally and in writing.
- Collect, compile, analyze, and interpret statistical data.
- Research City policies and discuss policy recommendations to
- Establish and maintain effective working relationships.
- Tactfully respond in a timely manner to inquiries and concerns of the public.

EXPERIENCE AND EDUCATION

Experience:
A minimum of seven years of public sector experience in a similar capacity, preferably in a City Government.

Education:
Bachelor's degree or equivalent experience; or a combination of college-level education plus relevant experience.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

SPECIAL QUALIFICATIONS

Other:
Employees are prohibited from political involvement and activities during their tenure in this classification with the City of Sacramento.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application for further consideration by the next posted cut-off date;

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
  • If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
  • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.

2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process ;

• Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
• Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
• A resume will not substitute for the information required in the supplemental questionnaire.
• Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process.

3. Screening Committee: (Pass/Fail) - All applications received will be forwarded to the hiring department for review until the position is filled. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.

5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS:
For questions concerning this job announcement and the application process:

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627.
• Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment;
• Send an email to employment@cityofsacramento.org ; or
• Call the Human Resources Department at (916) 808-5726

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information

Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

Closing Date/Time: Continuous

Salary:

$88,298.75 - $139,070.52 Annually