Police Records Manager

Job Description:

Police Records Manager

Description

JOB SUMMARY

The City of Manhattan Beach is now accepting applications for the position of Police Records Manager. The Police Department is busy and looking for an individual who like to work in a fast-paced setting and have a vast knowledge and experience in public safety and community services to join our most proud public safety team.
Under administrative direction, plans, organizes, oversees, coordinates, and reviews the work of staff performing difficult and complex technical records, property, and administrative support related to the Police Records Bureau; and performs other related duties as assigned.

Distinguishing Characteristics:
The Police Records Manager is distinguished from the Police Records Technician and Police Property Technician in its broader scope of responsibility, supervision exercised, and decision-making authority. The incumbent organizes and oversees day-today activities and is responsible for providing professional-level support to an assigned Police Lieutenant in a variety of areas.

ESSENTIAL DUTIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.

• Plans, manages, and oversees the daily functions, operations, and activities of the Police Records Bureau, including maintenance, processing, distribution, and security of police records and subpoena and warrant processing.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the bureau.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures.
• Participates in the development, administration, and oversight of the division’s budget.
• Develops and standardizes procedures and methods to improve and continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures and makes recommendations to the Police Lieutenant.
• Acts as official custodian of criminal justice records for the department; takes necessary action to ensure compliance with court orders.
• Develops and implements a records management system; directs the records destruction process.
• Oversees and participates in assembling and compiling information for a variety of departmental, State mandated, and statistical reports, including verifying accuracy and completion of reports and maintaining files.
• Conducts and prepares regulated State of California Department of Justice audits.
• Provides highly complex staff assistance to the Police Lieutenant; prepares and presents staff reports and other necessary correspondence.
• Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to assigned programs, policies, and procedures, as appropriate.
• Attends and participates in professional group meetings; stays informed of new trends and innovations in the field of police records management; researches emerging products and enhancements and their applicability to City needs.
• Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.

MINIMUM QUALIFICATION GUIDELINES

Education/Training/Experience:

• High School graduation or G.E.D. is required. Associates'd degree in criminal justice, political science, public administration, or a closely related field is desirable.
• Five (5) years of responsible police records experience is required. Experience working in the property and evidence division of a police department and/or supervisory experience leading the work of other is desirable.

Knowledge of:

• Federal, State, and local laws and regulations governing the maintenance and security of police records and property management practices.
• Records retention, archival, purging, and destruction practices in accordance with criminal justice standards.
• Police property and evidence retention practices and standards.
• Project management practices.
• Public records and privacy rights protections governing the release of criminal and juvenile records.
• Budgeting practices.
• CLETS, RMS and a variety of police records and information systems and databases used by federal, State and local law enforcement agencies.

Ability to:

• Develop and administer goals, policies, and standards for the maintenance of police records and property and evidence.
• Select, train, supervise, and evaluate the work of staff; manage records and property management projects.
• Interpret, apply, explain, and ensure compliance with applicable federal, State, and local standards and departmental guidelines.
• Prepare clear and concise memos, reports, and records; organize, manage, and complete records and retrieval records within established deadlines.
• Operate computer hardware and modern office equipment.
• Use word processing, spreadsheet, and records management software program.
• Communicate effectively with others, both orally and in writing.
• Establish and maintain effective working relationships with staff, management, legal representatives, law enforcement agencies, and others in the course of work.
• Maintain the confidentiality and security of records and property.

Licenses/Certificates:

• Must be in possession of a valid C.L.E.T.S. Operator certificate at the time of appointment.
• Must be able to attain a valid P.O.S.T. Civilian Supervisor certificate within eighteen (18) months of appointment.
• Ability to attain a valid Class C California driver’s license, acceptable driving record, and proof of auto insurance in compliance with the City’s Vehicle Insurance Policy standards.

APPLICATION & SELECTION PROCESS

Interviews will be held continuously until the position is filled. Applicants are encouraged to apply early. This position may close at any time without notice.

All applicants will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Final appointment is contingent upon satisfactory of a Chief's interview, psychological evaluation, a polygraph examination, an extensive background investigation, and a pre-employment medical examination.

The selection process will consist of the following component and weight: Oral Interview (100%)

If you need special assistance in the recruitment process please contact the Human Resources Department at (310) 802-5258.

NOTE: A drug test may be administered as part of the pre-employment medical exam. The provisions of this brochure do not constitute a contract, express or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

The City of Manhattan Beach offers a generous benefits package to full-time and eligible employees including PERS medical plans, dental, vision, long-term and short-term disability, tuition reimbursement, and many more.
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To see detailed information about Mid-Management Employees Association (MBMEA) bargaining unit benefits, please visit our benefit page on City's official website.

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Part-time employees are enrolled in PARS (Public Alternate Retirement System). All part-time and seasonal employees contribute 7.5% each pay period on a pre-tax basis. If an employee reaches 1,000 hours within a fiscal year (July 1st to June 30th) or is already a CalPERS member, then they are enrolled in CalPERS (Public Employees Retirement System).

The City complies with California Labor Code 245-249 by providing paid sick leave for part-time hourly employees accordingly.

The City of Manhattan Beach does not provide medical/dental/vision benefits to part-time employees. Eligible employees enrolled in CalPERS may opt into a CalPERS medical plan.

Closing Date/Time: Continuous

Salary:

$114,036.00 - $149,604.00 Annually