Secretary

Job Description:

Secretary

Description

Position Description

Final Filing Deadline: February 17, 2025

Exam #: 25/80A31/01SA

Secretary

The County of Monterey Department of Housing and Community Development is comprised of four Divisions; Development Services, Planning Services, Permit Center, and Administration. The department’s mission is to provide reasonable and safe development, plan for future needs of the County, and help protect natural resources.

The Housing and Community Development Department, Planning Division seeks candidates for the Secretary classification. This classification is the working-level class in the Secretary series. Under direction, this position performs secretarial tasks, and completes routine administrative tasks directly related to the work of the unit they support, and other related work as required.

The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority.

Examples of Duties

• Types letters, reports, case histories, statistical data and other finished copy from rough drafts, margin notes, general instructions and machine transcript ion; corrects grammar, punctuation and spelling; proofreads copy; may operate a word processing machine or personal computer.

• Answers requests for information by enclosing materials or composing routine letters on factual subjects and collating or extracting information from files and other readily available sources which require knowledge of departmental operations and rules.
• May assist in the preparation of departmental agenda items presentation to Board of Supervisors.
• May take varied dictation involving technical terminology of reports, records and correspondence; transcribes with grammatical corrections and minor editing and revising of copy.
• Schedules appointments and maintains appointment calendar supervisor.
• Answers telephone and refers telephone calls; may provide information regarding routine departmental processes and procedures.
• May take dictation to record substance and final actions of meetings committees or commissions.

To view the complete classification description, please visit the County of Monterey website: Secretary

THE SUCCESSFUL CANDIDATE

Will have a proven track record demonstrating the following knowledge, skills and abilities:

Thorough Knowledge of:

• Correct grammar, rules of punctuation and spelling.
• Proper format for business correspondence and forms.

Working Knowledge of:

• Office management and organizational methods.

Skill and Ability to:

• Train subordinate clerical employees in departmental processes and procedures.
• Review completed staff work of a subordinate clerical employee.
• Compute arithmetical problems.
• Type accurately at a speed of 50 words per minute.
• Operate a variety of office equipment such as a typewriter, calculator, dictaphone and a personal computer.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Take verbatim dictation during meetings and for the purpose of composing correspondence, memoranda and reports may be required for some positions.

Examples of Experience/Education/Training

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:

Experience :

Three years of progressively responsible clerical experience including some lead worker responsibility, performing some secretarial tasks and relief of some administrative detail

OR

One year of experience in the class of Secretarial Assistant with Monterey County.

Additional Information

The required conditions of employment include, but are not limited to the following:

• Possess and maintain a valid California Class C driver’s license or the ability to provide suitable transportation that is approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency; travel out of County to attend meetings.

BENEFITS:

The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit J Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

NOTES:

• As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

Application and Selection Procedures

Apply On-Line at https://www.governmentjobs.com/careers/montereycounty

by February 17, 2025 , 11:59 PM(PST)

or

Hard copy applications may be obtained from and submitted during normal business hours

Monday - Friday, 8:00 AM - 5:00 PM by contacting:

County of Monterey

Attn: Stephanie Ahumada, Human Resources Analyst II

168 W. Alisal Street, 3 rd Floor

Salinas, CA 93901

Phone: (831) 755-5238 Fax: (831) 757-5792

The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey Employment Application

• Responses to the Supplemental Questions

Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION
Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Stephanie Ahumada, Human Resources Analyst II, at (831) 755-5238, or ahumadas@countyofmonterey.gov.

http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet

Closing Date/Time: 2/17/2025 11:59 PM Pacific

Salary:

$3,913.52 - $5,344.91 Monthly