Police Records Supervisor (Open Competitive)

Job Description:

Police Records Supervisor (Open Competitive)

Description

Description

This recruitment process is open on a continuous basis and may close at any time. Interested individuals are encouraged to apply immediately. The first review of applications will be completed on Thurs day, February 6 , 2025 at 5:00 p.m. . Applications received after February 6, 2025 , may not be considered. Applicants appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process.
Under general supervision, plans, organizes, coordinates and supervises the records processing, retention, maintenance and retrieval activities of the Police Department.

Essential Job Functions

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

Characteristic Duties and Responsibilities :

• Plans, organizes, coordinates, and supervises clerical operations of the Records Division relative to coding, data entry, maintenance, retrieval, purging, sealing, document imaging and storing of police records and reports such as crime, arrest, and accident reports; ensures proper operation of the computerized Records Management system, including update and maintenance procedures required.
• Makes recommendation for policies, procedures and systems to improve operations and ensure compliance with laws, court decisions, rules and regulations relating to the use and confidentiality of police records.
• Approves release or inspection of police reports and is responsible for the monitoring of fee collection at the front counter.
• Functions as the Department representative at a variety of committee and organizational meetings and conferences such as CLEARS and CCUG.
• Responds to non-routine questions and information requests.
• Compiles and verifies statistical information/reports generated from the computerized system and complies with court orders for subpoenaed records.
• Provides staff assistance to police administrators on special projects by gathering and formatting information; conducts research and completes staff reports.
• Assigns, schedules and monitors work, and evaluates employees; assists in hiring, trains, assigns, reviews and evaluates work of assigned staff; initiates corrective and/or disciplinary action. May be required to work shifts, weekends, and/or holidays.

Qualifications

Knowledqe, Skills and Other Characteristics:

To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge of:

• Considerable knowledge of the principles, practices, codes, regulations and laws governing police records management.
• Criminal justice procedures.
• Methods of supervisory techniques.
• Computerized systems and programs used in municipal law enforcement agencies.
• Research techniques and procedures.
• Manual and automated filing and index systems, and their appropriate applications.
• Basic customer service techniques.
• English usage, spelling, punctuation and grammar.
• Computer Aided Dispatch systems (CAD).

Skill in:

• Applying and explaining related laws, codes, regulations, and policies.
• Setting priorities and handling emergency situations.
• Multi-tasking.
• Handling a high volume of telephone and counter traffic.
• Monitoring and evaluating procedures and operations.
• Operating a variety of standard office equipment.
• Compiling, preparing and presenting statistical data.
• Understand and follow complex written and verbal instructions.
• Communicate clearly and concisely both in written and oral form.
• Effectively handle conflict and develop effective resolutions.
• Supervise, train, motivate and evaluate employees.
• Establish and maintain effective working relationships.

Working Conditions:
Work is performed in a busy office environment that is staffed on a 24 hour 7 day a week basis. This position may require some shift work, schedule adjustments, and communications during off hours.

Qualifications:
Experience: Three (3) years of increasingly responsible experience in police records maintenance, including or supplemented by specialized training in automated records systems and supervisory experience

Education: G raduation from high school or GED, college level coursework is desirable.

License/Certificates: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver’s license and acceptable driving record are required.

The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.

Supplemental Information

Application and Selection Process

TO APPLY: Each applicant must submit a City of El Segundo Employment Application, responses to the Supplemental Qualifications Questionnaire ONLINE by the final filing date. Failure to submit the online Employment Application and responses to the Supplemental Qualifications Questionnaire will disqualify the candidate from further consideration. Please fill out the online Employment Application completely (including places of employment with complete addresses; i.e., number and street name, city and state, names of supervisors with telephone numbers, etc.). INCOMPLETE APPLICATIONS WILL BE SUBJECT TO REJECTION.

Probationary Period:

ALL EMPLOYEES MUST SUCCESSFULLY COMPLETE A 12-MONTH PROBATIONARY PERIOD IN ORDER TO ATTAIN PERMANENT STATUS WITH THE CITY OF EL SEGUNDO.

SUPERVISORY AND PROFESSIONAL EMPLOYEES ASSOCIATION (S&P)
Benefits Summary
Effective 10/1/2018 - 04/24/2023

Retirement:
Miscellaneous employees - PERS Tier I - 2%@55. PARS Supplemental Retirement Plan (.5@55) - members pay 100% of the PARS cost through payroll deduction. Plan closed to new bargaining unit members as of 10/1/12. PERS Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members. Tier I and II members pay 8% of pensionable income. Single highest year coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13. Three year average coordinated with Social Security and Medicare. Members pay 50% of normal cost (6.75%).

Medical Contribution: The City provides health plans through CalPERS. The City contributes the minimum monthly amount statutorily required by the Public Employees Medical and Hospital Care Act (PEMHCA). EffectiveJanuary 1, 2024, the City contribution is $1,750per month. Employees pay the balance of the medical premium through a pre-tax payroll deduction.

Retiree Medical - City offers paid retiree medical insurance at same rate as active employees.

Longevity Pay : Up to $449.38/month for 20 years of service.

Certification Pay : Up to $449.38/month with Department Head approval.

Bilingual Pay : Up to $224.69/month with Department Head approval.

Optical/Dental/Life and AD&D : City provides fully paid dental and optical insurance for the employee and all eligible dependents, up to $184.25 per month.

Flex Plan : Section 125 Plan, allows for payment of employee paid insurance, medical treatment, and dependent care expenses with pre-tax dollars.

Life Insurance : $50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates.

State Disability Insurance : Coverage provided through State Employment Development Department for short-term disability. Costs borne by union employees.

Long-Term Disability : City provides fully-paid LTD insurance. Continuance of 66 2/3% of first $9,750 of employee's salary. Applies to non-job related occurrences. 60-day waiting period.

Holidays : 12 fixed paid holidays; Additional 10 or 9 hours of personal leave/ floating holiday per year according to employee assigned schedule.

Vacation Leave : 96 hours (1-5 years); 120 hours (6-10 years); 144 hours (11-15 years): 176 hours (16+ years). Leave can be used after 6 months of service. Annual cash conversion option.

Sick Leave : 8 hours per month.

Bereavement Leave : Three (3) working days or 40 hours where travel is 500 miles or more] for qualifying incident.

Tuition Reimbursement : Up to $2,000/year for tuition and books.

Cell Phone Stipend : $80/month for employees who opt to use their own device in lieu of City-issued phone.

Uniform Allowance : $400/year for certain classes.

Other :Voluntary participation in Credit Union, Mission Square 457Deferred Compensation Program.

Revised: 1/11; 11/11; 12/11; 12/12; 2/13; 1/14; 6/14; 1/16; 9/16; 1/17; 1/18; 12/19; 1/21; 8/22

Closing Date/Time: Continuous

Salary:

$8,418.00 - $10,232.13 Monthly