Fiscal Staff Assistant II

Job Description:

Fiscal Staff Assistant II

Description

Job Summary

Performs specialized fiscal work within an assigned department. Prepares, reconciles, posts and maintains fiscal, financial and statistical records.

Note: The current vacancy is in the Fire Department. The eligibility list that is established from this recruitment will be used to fill future permanent and temporary vacancies within the City for the life of the eligible list.

Representative Duties

Note: Duties may vary dependent upon work location andassignment.

Prepares and processes cash receipts, transaction records and other detailed documents in accordance with specific procedures and policies.Prepares cash summary sheets and codes checks for deposit.

Prepares and processes routine general ledger journal entries.

Researches account histories, as assigned.

Reviews and processes requests for warrants, payment of invoices and payment of utility bills.

Prepares and distributes disbursement checks.

Receives, processes and posts payments against receivable balances.

Assists in the reconciliation of bank accounts.

Performs mathematical computations and other financial data using a personal computer, 10-key calculator and other office equipment running specialized software.

Responds to inquiries, routine complaints and requests for information. Explains and applies general rules and regulations, including rules and procedures of sales and use tax and I.R.S. 1099 reporting, and makes referrals to appropriate sources, as necessary.

Contacts various individuals or agencies to resolve discrepancies or obtain information.

Files and maintains a variety of records, reports, and other documents.

Performs other related duties, as assigned.

Requirements

Knowledge of:

Accounting and recordkeeping systems.
Current office practices and procedures.
Business English, spelling, punctuation and grammar.
Basic mathematics.
Alphabetical and numerical filing.
Effective customer service techniques.

Ability to:

Communicate effectively, both orally and in writing.

Learn and use computer programs and systems, including financial, accounting and recordkeeping systems.

Perform accurate mathematical computations.

Reconcile figures.

Operate a variety of office equipment.

Learn, interpret and apply rules, regulations and established policies.

Follow written and oral instructions.

Perform routine tasks independently.

Provide effective customer service.

Establish and maintain effective and cooperative working relationships with City employees and the general public.

Skill in:

Typing at a corrected speed of 25 words per minute.

Using a personal computer and applicable software applications.

Reading, writing, and communicating at an appropriate level.

Education, Training, and Experience :

Graduation from high school or the equivalent. Three years of recent, paid work experience performing financial support duties, which included customer service.

Graduation from an accredited college with an Associate’s degree in Business, Public Administration, Accounting or a closely related field may substitute for two years of the required work experience.

Licenses and Certificates:

None.

Supplemental Information

How to Apply

Applicants must submit a completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.

I f you would like for your education to be considered, you must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being evaluated without the education being considered.

If you would like for your typing certificate to be considered, candidates must provide proof of required typing skill of 25 wpm net (gross minus number of errors), you must attach the typing certificate to the application. The typing certificate must be five minutes in length and issued by an accredited school or agency, dated no later than one year prior to the final filing date listed on the job announcement. If you do not have a valid, recent typing certificate, a typing exam will be administered to you should you pass the application process.

Selection Process

All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applications will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Testing may consist of a combination of any of the following and is subject to change as needs dictate:

Typing Exam @ 25 WPM - Qualifying

Computer skills test may include any, or all, of the following: Microsoft Word and Excel and Petty Cash Accounting - 100%

If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.

Note: Internal staff who submit transfer applications must notify the analyst in charge of the recruitment, via email, upon submission of their transfer application.

Background Investigation

Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

Inclusion & Diversity Statement

The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.

The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and priority enrollment consideration at Hill & Dale Family Learning Center, Marine Park Child Development Center, and Santa Monica Early Childhood Lab School.

Closing Date/Time: 1/29/2025 5:30 PM Pacific

Salary:

$59,155.20 - $73,028.80 Annually