Job Description:

Purchasing Supervisor

Description

Primary Duties

Duties and responsibilities may include, but are not limited to, the following:

• Oversee, coordinate, and administer cost-effective, diversified, and reliable procurement of materials, supplies, equipment, and services in accordance with established policies, procedures, and applicable federal, state, and local laws.
• Support development of revised procurement policies, procedures, and forms, as needed, and ensure broad awareness and adherence to internal controls to support effective implementation and compliance.
• Develop, implement, and administer effective systems for facilitating work planning needs, oversee contract administration activities, by reviewing, resolving issues, and processing submitted purchase requisitions, and orders, quotes, and contracts to final execution.
• Utilize software applications to effectively administer procurement functions and financial system transactions during the initial and administration phases of contract management to ensure conformance with contract terms and conditions and maintenance of vendor data for accuracy and validity.
• Coordinate with District staff to prepare requests for quotations, requests for proposals, and invitations for bids and conduct timely procurement of goods and services.
• Coordinate with District staff to ensure timely review, approval, and filing of contracts.
• Prepare and maintain accurate records and documentation for solicitations, responses, purchases, contracts, correspondence, and related follow-up activities in compliance with District policies and procedures.
• Conduct effective research for developing scopes of work, prices, terms and conditions, contract amendments, extensions, and change orders with vendors, as needed; and work effectively with District staff and vendors to resolve disputes that may arise.
• Administer the procurement of the District’s vehicles, manage the associated vehicle registration requirements, and coordinate procurement of insurance with District’s Risk Manager.
• Supervise key warehouse functions and activities, including conducting an annual inventory, establishing ordering points and inventory control system in coordination other District division needs, using electronic information to maintain efficient inventory levels, providing District management with appropriate inventory and usage reports.
• Administer disposal of surplus assets in accordance with District policies and procedures.
• Develop, coordinate, and/or conduct procurement training, including software applications.
• Administer the District’s purchasing card program.
• Provide supporting information to department managers during annual operating budget development and for ongoing management of operational budget reports.
• Support compliance with grant administration and reporting requirements.
• Supervise staff by providing technical guidance, direction, work review, and training; establishing work schedules; reviewing and coordinating leave requests; and formally evaluating employee performance through proper documentation of job performance.
• Effectively perform other work duties and responsibilities consistent with the position on an as needed and/or assigned basis.

 

General Organizational Duties

• Actively promote the District’s focus on effective and respectful communications to build better work relationships at all levels in the organization.
• Establish and maintain effective relationships with other staff members, staff at other agencies, and professional organizations.
• Participate in teams engaged in District projects and organizational activities.
• Provide appropriate, timely, and customer-service focused responses to inquiries from the public.
• Understand and conform with the District’s Policies and Procedures.
• Understand and conform with the District’s Safety Program.

Salary:

$10,633.61