ADMINISTRATIVE ANALYST I-II

Job Description:

ADMINISTRATIVE ANALYST I-II

Description

DESCRIPTION

THE POSITION

The City of Long Beach, Office of Police Oversight has an immediate opening for a full time, unclassified, at-will Admin Analyst II. Under the direction of the Director, this position will perform a wide range of administrative support for the department.

The position is a hybrid schedule which combines telecommuting and in-office work.

THE DEPARTMENT

In December 2022, the Long Beach City Council approved the transition of the Citizen Police Complaint Commission (CPCC) to an auditing/monitoring oversight model for the Long Beach Police Department (LBPD), by creating the Office of Police Oversight (OPO).

The OPO Is a fully funded department that is independent of the LBPD and tasked with the integral work of Improving the relationship between police and community through recommendations for change with training, practices, policies, and procedures. The OPO also works alongside a newly created Police Oversight Commission to perform and review audits of policing practice of LBPD,

EXAMPLES OF DUTIES

• Responsible for creating and maintaining department policies including research, policy revisions, and facilitation of policy meetings.
• Leads the development of and coordinating of department standard operating procedures (SOP) manual.
• Develops and provides input on policing and oversight industry best practices to include developing systems and procedures that align with national and state accreditation standards.
• Assists with balancing and structuring the office’s budget.
• Works with finance to reconcile budget line items.
• Handles payroll and timecard tracking.
• Performs a wide-range of professional work in multiple administration functions for the Police Oversight Commission (POC) including analysis and project management.
• Performs and/or assists a variety of technical and professional work related to monitoring and reporting on business processes, activities, and outcomes.
• Assists in the planning, development, and implementation of comprehensive communication and education plans for the office with community organizations.
• Assists with developing and conducting special studies and research initiatives, by designing survey instruments, gathering data and information from department staff, and assisting the Director in the development of: data analysis tools, conducting statistical analyses, initiating literature reviews, etc.
• Assists in the analysis and reporting of quantitative data to track and monitor various business process indicators.
• Assists in preparing and presenting outreach materials, reports, and presentation of analysis and findings.
• Serves as liaison with the City Attorney's Office on Public Record Requests, ensuring the protection of confidential and personnel information.
• Provides public notice and handling of logistics for POC meetings.
• Coordinates and disseminates the receipt of public complaints made to the Office of Police Oversight (OPO).
• Assists in the preparation and issuing of individual, quarterly, and annual reports documenting the findings of the Director's monitoring, investigations, and auditing of the Long Beach Police Department.
• Performs other duties as assigned.

REQUIREMENTS TO FILE

• Graduation from an accredited college or university with a Bachelor’s Degree in Public or Business Administration, sociology, criminal justice or a closely related field. (proof of graduation required).
• Two or more years of professional experience as an Assistant Administrative Analyst, or an equivalent position.
• A Master’s Degree in one of the preceding fields may be substituted for one-year of the required experience.
• Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

Desired Qualifications:

• Understanding of police procedures and policy.
• Experience in research and data analysis.
• Strong communication skills with experience presenting to groups and/or executive leadership teams.
• Experience working and collaborating in diverse, multicultural, and inclusive environments.
• Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned.
• Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services.
• Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations.
• Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency.
• Ability to communicate effectively orally and in writing.
• Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze, and present data.

Successful Candidates will Demonstrate:

• Understands and maintains safeguards for sensitive and confidential information.

• Assist staff in adapting to new policies and practices, modifications, and other solutions.
• Maintain knowledge of the LBPD Directives, Standard Operating Procedures, Tactical Guides, Training Bulletins, and effective practices in policing and police operations.
• Maintain awareness and knowledge of local, state, and federal legislation, ordinances, and agreements that affect law enforcement operations and practices.
• Effectively and consistently communicate about the OPO and its bodies of work to internal and external stakeholders.
• Maintain a working relationship with the Board.
• Attend meetings and act as a LEAD to staff in the absence of the OPO Director.

SELECTION PROCEDURE

This recruitment will close on Tuesday, January 28, 2025. To be considered, applicants must submit a complete application packet which includes an online application, supplemental questionnaire, proof of degree(s), and a cover letter and resume in PDF format. The application, cover letter and resume should highlight all areas in which applicants have developed expertise, matching their professional experience as it relates to the position.

Incomplete application packets that clearly do not meet the minimum requirements will not be considered. The most qualified applicants will be invited to continue in the selection process.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 1/28/2025 11:59 PM Pacific

Salary:

$35.24 - $51.67 Hourly