Emergency Management Coordinator (Open-Competitive)

Job Description:

Emergency Management Coordinator (Open-Competitive)

Description

Description

This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this recruitment. The first review of applications will be completed on Thursday, January 30, 2025 at 5:00 p.m. This recruitment requires that a compelling cover letter and resume detailing your increasingly responsible professional experience administering and/or coordinating a disaster preparedness or emergency management program be submitted with the online application to be considered complete.

DEFINITION: Under general supervision, coordinates, provides guidance and recommendations, and serves as the City's technical advisor for mitigation, preparedness, response and recovery efforts including emergency preparedness plans, functions and initiatives.

Essential Job Functions

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.
Characteristic Duties and Responsibilities:

• Prepares and maintains the City's emergency readiness/preparedness plan in compliance with various local, state and federal requirements; reviews and approves City departments' contingency plans; coordinates emergency response plans with neighboring cities, local agencies and businesses; serves as the City's point of contact with external officials on emergency preparedness; response and recovery; maintains the City's emergency operations center and emergency supplies in a state of readiness; maintains and tests area communications systems for readiness effectiveness and efficiency;
• Works closely with the Area G Disaster Management Coordinator to efficiently and effectively mitigation, prepare for, respond to and recovery from disasters both as a local jurisdiction and as an Area G region. Understand and coordinate the city’s participation in the regional alert and warning program and in accordance with state regulations based on identified hazards within the community;
• Develops, implements, coordinates and teaches ongoing updated emergency preparedness response and recovery training for all City employees and volunteers; establishes and maintains a database of employee disaster service worker related trainings;
• Chairs emergency preparedness planning meetings and committees as assigned; implements the city’s codes, regulations, policies related to mitigation, emergency preparedness, response and recovery; makes presentations to City Council, committees, the community, volunteers, and business groups; prepares and communicates evacuation and related emergency management plans for tenants of medium- and high-rise buildings within the City; conducts in-home resident meetings;
• Functions as City liaison with media, volunteer entities including amateur radio operators, school districts, Area G Disaster Management Area, local jurisdictions, businesses, non-profit/profit agencies among others entities;
• Maintains and updates electronic, visual and written materials in emergency resource library and area mapping collection for use by suppression, prevention, and inspection personnel;
• Develops and promotes public emergency preparedness awareness materials including brochures, flyers, press releases and promotional materials; distributes information and coordinates emergency preparedness training, administration and response to City staff, residents, businesses and other organizations as requested;
• Researches and implements new emergency response and recovery legislation; reviews and updates emergency plans including emergency operations plans, local hazard mitigation plan, debris management, mass care and sheltering, among many other plans in accordance to City, County, State, and Federal for accuracy and compliance with current legislation, codes, regulations and ordinances;
• Works closely with city leadership in relation to the disaster proclamation process including the creation, submission and ratification of disaster proclamations within required timeframes;
• Develops, implements and manages processes to quickly and efficiently create and submit initial damage assessments within required timelines set forth by County, State and Federal timelines;
• Coordinates with city departments to submit applications for disaster assistance for the State or Federal governments; completes, submits and tracks claims to Federal Emergency Management Agency (FEMA) and prepares other written and/or verbal reports, logs and statistics;
• Researches and prepares grant applications for services, equipment, supplies and programs related to mitigation, emergency preparedness, recovery and recovery; Researches, applies for, implements and administers grants and maintains financial and related records; Regularly and predictably attends work; and
• Performs related duties as assigned.
• May be required to work evenings and extended hours.

Qualifications

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:
To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge of:

• Objectives, policies, legislation and regulations governing emergency preparedness management programs and systems;
• Principles and practices of organizational management, training and supervision;
• Incident command strategy;
• Emergency management systems;
• Modern office and records management methodology and technology;
• Local geography/cartography;
• Grant writing and administration methods; and
  
• Safe work practices.
  
  Skill in:
• Various research methods and resource materials collection;
• Making quick, reasonable and effective decisions;
• Incident command strategy;
• Using various disaster preparedness equipment, supplies and materials;
• Operating a personal computer and appropriate software;
  
• Operating various communication tools and software including alert and warning platforms;
• Working with complex statistics, legislation, codes and regulations;
• Analyzing disaster preparedness programs and training needs;
  
• Coordinating and teaching emergency preparedness training;
• Preparing clear, concise and complex reports;
• Presenting ideas and concepts orally and in writing;
  
• Making sound, independent decisions within established policy and procedural guidelines;
  
• Communicating clearly and concisely, both orally and in writing;
  
• Appearing for work on time;
  
• Following directions from a supervisor;
  
• Understanding and following posted work rules and procedures;
  
• Accepting constructive criticism;
  
• Working under pressure, handling significant problems and tasks that arise simultaneously and/or unexpectedly, and
• Establishing and maintaining effective working relationships with other department staff, other City employees, other government jurisdictions/entities, private and non-profit agencies, volunteer agencies and the public.
  
  QUALIFICATIONS:
  
  A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
  
  Experience: Three (3) years of increasingly responsible professional level experience administering and/or coordinating a disaster preparedness or emergency management program for a multi-faceted governmental agency or private emergency management system.
  
  Education: A Bachelor’s Degree from an accredited college or university including coursework providing knowledge of public/government structures, policy and administration, and/or disaster/emergency management.
  
  License/Certificates: Due to the performance of some field duties which requires the operation of a personal or City vehicle, valid and appropriate California driver's license and acceptable driving record are required.
  
  Completion of the following Emergency Management Certification courses. ICS 100, IS 700, CSTI G606 are also required.
  
  Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
  
  The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.

Supplemental Information

Working Conditions:
Typical office environment. Occasionally work in high paced, high functional, quick action oriented/focused environment

Work may be also performed in a field setting under a full range of environmental conditions including wind, rain, heat and cold temperatures. Occasionally may work in confined spaces, in large crowds, in close proximity to structural, environmental, electrical, noise and mechanical hazards including bio-hazardous materials. May be required to work nights and weekends for long durations of time.

SUPERVISORY AND PROFESSIONAL EMPLOYEES ASSOCIATION (S&P)
Benefits Summary
Effective 10/1/2018 - 04/24/2023

Retirement:
Miscellaneous employees - PERS Tier I - 2%@55. PARS Supplemental Retirement Plan (.5@55) - members pay 100% of the PARS cost through payroll deduction. Plan closed to new bargaining unit members as of 10/1/12. PERS Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members. Tier I and II members pay 8% of pensionable income. Single highest year coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13. Three year average coordinated with Social Security and Medicare. Members pay 50% of normal cost (6.75%).

Medical Contribution: The City provides health plans through CalPERS. The City contributes the minimum monthly amount statutorily required by the Public Employees Medical and Hospital Care Act (PEMHCA). EffectiveJanuary 1, 2024, the City contribution is $1,750per month. Employees pay the balance of the medical premium through a pre-tax payroll deduction.

Retiree Medical - City offers paid retiree medical insurance at same rate as active employees.

Longevity Pay : Up to $449.38/month for 20 years of service.

Certification Pay : Up to $449.38/month with Department Head approval.

Bilingual Pay : Up to $224.69/month with Department Head approval.

Optical/Dental/Life and AD&D : City provides fully paid dental and optical insurance for the employee and all eligible dependents, up to $184.25 per month.

Flex Plan : Section 125 Plan, allows for payment of employee paid insurance, medical treatment, and dependent care expenses with pre-tax dollars.

Life Insurance : $50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates.

State Disability Insurance : Coverage provided through State Employment Development Department for short-term disability. Costs borne by union employees.

Long-Term Disability : City provides fully-paid LTD insurance. Continuance of 66 2/3% of first $9,750 of employee's salary. Applies to non-job related occurrences. 60-day waiting period.

Holidays : 12 fixed paid holidays; Additional 10 or 9 hours of personal leave/ floating holiday per year according to employee assigned schedule.

Vacation Leave : 96 hours (1-5 years); 120 hours (6-10 years); 144 hours (11-15 years): 176 hours (16+ years). Leave can be used after 6 months of service. Annual cash conversion option.

Sick Leave : 8 hours per month.

Bereavement Leave : Three (3) working days or 40 hours where travel is 500 miles or more] for qualifying incident.

Tuition Reimbursement : Up to $2,000/year for tuition and books.

Cell Phone Stipend : $80/month for employees who opt to use their own device in lieu of City-issued phone.

Uniform Allowance : $400/year for certain classes.

Other :Voluntary participation in Credit Union, Mission Square 457Deferred Compensation Program.

Revised: 1/11; 11/11; 12/11; 12/12; 2/13; 1/14; 6/14; 1/16; 9/16; 1/17; 1/18; 12/19; 1/21; 8/22

Salary:

$9,355.90 - $11,372.15 Monthly