City Secretary Division Assistant

Job Description:

City Secretary Division Assistant

Description

Job Summary
Performs a wide variety of clerical and administrative responsibilities in direct support of the City of Bryan City Secretary’s Office and City Council. Reports directly to the City Secretary/Director of Legislative Services.
Essential Job Functions

• Responds to telephone, e-mail, or in-person inquiries or the City Secretary’s Office, Mayor, and City Council from citizens, City staff, and others.
• Composes, types, reviews, and/or edits a variety of correspondence, reports, forms, meeting minutes, invitations, and other materials requiring judgment as to content, accuracy, and completeness.
• Provides general clerical support including data entry, filing, copying, scanning, faxing, and processing incoming and outgoing mail.
• Maintains the department, Mayor, and City Council calendars; schedules appointments, meetings, and travel arrangements as needed.
• Assists in the procurement of department materials and supplies, including promotional items for the Mayor and City Council.
• Maintains departmental records and files; scans records into City’s imaging system (Laserfiche).
• May be required to attend various meetings and receptions and assist with preparations.
• Responsible for set-up of City Council meetings.
• Orders food for City Council meetings and events.
• Coordinates the City Council’s annual volunteer reception.
• Processes payments and purchase requisitions for City Council budget.
• Assists with conducting City elections.
• Performs related duties as required.
• Responds regularly and promptly to work.

Minimum Qualifications
Required:

• High School Diploma or GED , plus additional experience, training, and/or course work in business, public, or office administration.
• Must possess at least two (2) years of experience performing records management, administrative, clerical, or similar office support responsibilities in a professional office environment.

Preferred:

• Additional higher education such as an Associate’s degree or completion of a vocational program in office administration.

Equivalent combinations of education, experience, certification, and training may be considered.

Licenses, Certifications & Special Requirements
Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.

Salary:

$17.00-$20.00/hour (depending on qualifications)