Project Coordinator - Procurement

Job Description:

Project Coordinator - Procurement

Description

Description

To provide independent and complex procurement and project management analysis and support to the department for Agency.

SHRA's mission is to revitalize communities, provide affordable housing opportunities, and to serve as the Housing Authority for the City and County of Sacramento. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits.

This position is Full-Time - In Office. However; the Agency has adopted a 9-8-80 Work Schedule which provides work-life balance for all.

SHRA's great benefits include:

• Alternate 9/80 Work Schedule: Enjoy a two-week schedule of nine 9-hour days with every other Friday off, giving you more long weekends to relax and maintain work-life balance.
• CalPERS Pension Retirement: Secure your future with a robust retirement plan. CalPERS is the largest public pension fund in the US.
• Comprehensive Health Benefits: Free Medical and Dental insurance for full family (through CalPERS) and free vision insurance for up to Employee +1
• Generous Paid Time Off Package: 12 paid holidays, 3 floating holidays, 2 weeks of vacation, plus 80 hours of Supplemental Leave per year
• Tuition Reimbursement up to $5,250/year: SHRA is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program.
• Free Downtown Parking subsidy for eligible employees
• Professional Development opportunities

Essential Areas of Responsibility

Core Functions
· Implement organization-wide goals and cross department projects and objectives
· Offer input and feedback to long range, strategic and budget planning processes
· Maintain both a department and an organization-wide perspective when considering information, issues and challenges
· Provides project management and contract administration by coordinating multiple projects in various stages

Policy/Program/Project Management
Development

• Develop new policies and Agency procedures
• Define and develop new programs/projects
• Research and evaluate program compliance issues
• Present policy and program/project ideas and coordinate with management, staff and public
• Develop strategies for program/project implementation
• Develop solutions to complex policy issues, projects or programs
• Conducts cost benefit analysis and reviews an prepares financial and statistical reports

Implementation

• Break down implementation steps for each project, program or procedure and assign or carry out work
• Determine daily priorities and deadlines
• Track project milestones and submit project progress reports
• Write or assist with reports (staff reports, production, committee reports, management reports)
• Assume responsibility for project completion
• Monitor or lead special projects, as assigned
• Make recommendations based on trend analysis and evaluation

Operations

• Plan, conduct and/or attend meetings with staff, supervisors, directors, residents and community groups
• Develop and implement new or streamline processes
• Prepare and submit reports for management and regulatory agencies
• Study and implement applicable regulations, policies and procedures
• Authorize contracts and agreements
• Develop and oversee data management and documentation systems
• Coordinate and carry out strategic planning processes
• May manage and oversee the operations of staff
• Prepare and present HUD reports on a monthly, quarterly and annual basis.
• Oversee Section 3 reports and contractor’s participation
• Manage full solicitation process including developing and approving scope of work for other staff’s RFP’s, participates in solicitations, evaluations and selection of vendors
• Assists in determining financial methods, procedures and costs pertaining to a departmental service or program
• Purchase order and contract spend analysis

Customer Service

• Respond to customer inquiries
• Prepare notices and project updates for Agency staff and clients
• Create curriculum for Procurement training for Departments

Education & Experience

Education: B.S. in Business Administration, Project Management, or related field, or equivalent combination of education and field experience.

Experience: Must have 4+ years of project management experience.

In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include:

• 12 paid holidays plus 3 floating holidays
• Agency closure the last full week of December
• 2 weeks of vacation per year with increasing accruals based on years of service
• 80 Supplemental Leave Hours annually
• 12 sick days per year
• Free Medical and Dental insurance for full family (through CalPERS)
• Free Vision insurance for up to Employee + 1
• 5% Supplemental Allowance towards benefits
• CalPERS Pension Retirement
• $50,000 life insurance
• Free downtown parking
• Tuition reimbursement up to $5,250 per year
• Professional Development opportunities

Retirement benefits
Employees who retire with SHRA are eligible for the following CalPERS benefits.

• CalPERS pension
• Free medical insurance after retirement after 20 years of service

Additional benefits

• Bilingual certified staff receive an additional 5% each pay period once they have been tested and certified as a bilingual resource.
• SHRA is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program. The PSLF program forgives the remaining balance on your Direct Loans.
• Alternate 9/80 Work Schedule - SHRA strives to provide a work-life balance to all employees. In addition to generous paid leave benefits, SHRA employees work a two-week schedule of nine 9-hour days with every other Friday off.

Closing Date/Time: Continuous

Salary:

$69,280.00 - $107,476.00 Annually