Contract Negotiator II

Job Description:

Contract Negotiator II

Description

Job Title
Contract Negotiator II

Agency
Texas A&M Engineering Extension Service

Department
Texas Engineering Extension Service

Proposed Minimum Salary
$5,065.50 monthly

Job Location
College Station, Texas

Job Type
Staff

Job Description

The Contract Negotiator II is responsible for negotiating agreements and assisting with post-award contract administration. Writes and reviews agreements and negotiates with sponsors and sub awardees. Reviews and negotiates terms and conditions of unfunded agreements such as non-disclosure agreements, teaming agreements, and memorandums of understanding to ensure compliance with the Texas A&M University System (TAMUS) policies, Federal and State laws and regulations, and sponsor guidelines. Supports TEEX’s commitment to and mission of making a difference by promoting a culture that adheres to our STAR Values: Safety, Teamwork, Adaptability, Respect, and Stewardship. Provides support to ongoing Office of Contract Services projects and initiatives that will positively impact the organization.

The position reports to the Director, Contract Administration.

Required Qualifications:

• Bachelor’s degree or equivalent combination of education and experience.
  
• Two years of experience in contract administration and/or research administration to include experience in sponsored research projects management or contract negotiation.
  

Required Licenses/Certifications:

• Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment.
  

Preferred Qualifications:

• Experience in university setting, business or legal operations, or research experience.
  
• Knowledge of Federal Acquisition Regulation (FAR) clauses.
  
• Ability to cultivate and maintain professional relationships with people.
  
• The ideal candidate for this position will have at least five years of university, business or legal, or contract administration and/or research administration experience.
  

Physical Requirements:

• Physical conditioning consistent with lifting and/or moving light, moderate, and/or heavy files, records, and supplies.
  
• Ability to communicate verbally using a telephone to assist staff and/or clients.
  
• Ability to use office equipment/software to enter data to develop correspondence, scan files, and organize projects.
  
• Ability to sit/stand at a desk for an extended period of time.
  
• Ability to travel independently to other and/or remote locations by driving an automobile and/or state vehicle.
  

Equipment:

• Standard office equipment: computer, keyboard, multifunctional printer, telephone.
  
• Occasional use of agency vehicles.
  

Required Knowledge, Skills, and Abilities:

• Excellent verbal and written communication, organizational, interpersonal, proofreading and time management skills.
  
• Ability to prioritize and manage multiple projects and meet deadlines.
  
• Ability to multi-task, working both independently and cooperatively with others.
  
• Proficient in Microsoft Word and Excel.
  
• Working knowledge of document and presentation software applications (e.g., Adobe Acrobat, and PowerPoint).
  
• Ability to interact positively and professionally with clients and staff.
  

Notifications:

• This position is security sensitive.
  
• This position may require work beyond normal office hours and/or work on weekends.
  
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TEEX regulations and procedures.
  
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and Agency safety requirements.
  
• As part of TEEX’s mission of providing training, developing practical solutions, and saving lives; this position could be required, if called upon, to deploy within the State of Texas as directed by this position’s Division Director/HQ Department Head.
  
• Ability to travel independently to other and/or remote locations by driving a personal or TEEX vehicle and/or flying on commercial airlines.
  

Essential Duties, Tasks, and Percentages:

Contract Negotiations - 60%

• Independently reviews and negotiates terms and conditions of award documents and contractual agreements with sponsors and subcontractors to ensure compliance with applicable policies, Federal, and State laws and regulations as well as sponsor guidelines.
  
• Works with other Office of Contract Services team members and supervisor as needed on non-standard or complex documents.
  
• Works with division and headquarters purchasing staff to review purchase orders, quotes, or vendor contracts that include terms and conditions.
  
• Writes and reviews agreements and negotiates with sponsors/sub awardees for the terms and conditions of sponsored agreements, to include but not limited to intellectual property rights, export control, payment terms and records retention.
  
• Writes standard and some more complex agreements, sub awards and consulting agreements when such agreements are not provided by the sponsor and negotiates agreements’ terms with sponsors.
  
• Negotiations duties include preparing and completing requests to modify existing agreements in accordance with the contract and internal procedures.
  
• Reviews and writes exceptions for Request for Proposal documents.
  
• Provides guidance and mentoring to division contracting staff.
  

Contract Compliance Review - 25%

• Works with various offices both internal to TEEX and within TAMUS to ensure that all agreements are negotiated in compliance with state and federal regulations and laws, TAMUS policies and procedures, and sponsor guidelines.
  
• Works collaboratively with Office of General Counsel, TAMUS Risk Management, and TAMUS Research Security Office, among others.
  

Documentation - 10%

• Maintains all negotiations-related documentation and ensures that all records are updated regularly.
  
• Processes negotiations timely and keeps all parties informed of the status.
  
• Provides guidance and mentoring to divisional and other Office of Contract Services staff regarding documentation management.
  

Other Duties - 5%

• Assists others in Contract or Financial Services with collaborative efforts as needed, including but not limited to participation in agency committees, presentations during compliance week, and both one-on-one and group training sessions for TEEX staff working with contracts.
  
• Utilizes state vehicle to run departmental errands.
  
• Maintains and safeguards equipment and property.
  
• Maintains a clean and neat appearance.
  
• Maintains an orderly and clean workspace.
  
• Performs additional work duties as assigned.
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.