Special Events Assistant

Job Description:

Special Events Assistant

Description

Job Summary

The purpose of this position is to permit, plan, market, and assist with a variety of special events on behalf of the City Manager’s Office and the City of Greenville. This will be done by assessing community needs, overseeing event details, establishing relationships with public and private partners, and overseeing marketing efforts.

FLSA Status: Non-Exempt

Examples of Duties

• Assist in planning, organizing, and promoting a year-round calendar of special events, festivals, concerts, holiday celebrations, and celebrations for various age groups to meet the needs of the community;
• Review list of active vendors and provide support, including execution of contracts, vendor registration, and ensuring timely posting of payments;
• Review and draft permit applications for internal and external events;
• Track incoming permits and oversee the approval of permits;
• Promote events and serve as City liaison for media and public and private organizations and prepare and execute marketing efforts;
• Ensure all marketing tools are branded with the City of Greenville logo;
• Serve as a liaison for internal and external event coordinators to ensure that policies and ordinances are being followed;
• Assist with planning and marketing for various partner events (ECU Homecoming and Downtown Greenville Partnership Events);
• Assist in managing the filing retention system for paper and electronic files;
• Provide backup support to the Senior Administrative Assistant/Special Events Coordinator;
• Ensure the City's membership with the North Carolina Association of Festivals and Events and Municipal Special Events Group is up-to-date;
• Evaluate all events; incorporate new trends and community needs in event planning;
• Assist in the formulation and execution of special event rules and policies;
• Perform other duties as assigned.

Minimum Qualifications

Education and Experience:

• Associate's degree in event planning, public relations, marketing, communications, or a related field; and
• One to three years of experience in programs, events, and/or marketing.

OR

• High school diploma supplemented with related college coursework; and
• Three to five years of experience in programs, events, and/or marketing.

R equired Knowledge, Skills, and Abilities :

Knowledge of:

• event planning and the operation of event spaces.
• entertainment performance contracts.
• creating and managing event budgets and expenses.

Skilled in:

• office skills, recordkeeping, and planning and organization.

Ability to:

• engage with the general public, event volunteers, committees, and vendors.
• follow oral and written instructions.
• establish and maintain effective working relationships with the general public, other City employees, public officials, and other departments.
• work safely without presenting a direct threat to self or others.
• meet the mental and physical demands of the job.

Special Requirements

• Must currently possess a valid driver's license (Note: A valid driver's license is a current driver's license that is not revoked, suspended, or subject to limited restoration or conditional operation privileges).
• This position may require working nights, weekends, and holidays.

The City of Greenville offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Employees in designated part-time positions may participate in some of the benefit programs offered to regular full-time employees.

Visit the City of Greenville Human Resources Website for a more in depth summary of our benefits.

Closing Date/Time: 9/24/2024 11:59 PM Eastern

Salary:

$45,468.80 Annually