Community Services Coordinator I (Aquatics)

Job Description:

Community Services Coordinator I (Aquatics)

Description

The City of Temecula is an Equal Opportunity Employer.

Position Description

Position Description

Join the City of Temecula’s Aquatics Division and their nationally recognized and award-winning aquatics program! The Community Services Department is hiring a full-time benefited Aquatics Coordinator. The Aquatics Division has two year round aquatic facilities and two seasonal aquatic facilities with a staff of 120. A collaborative team of Aquatic Supervisors oversees all four facilities. We teach over 4,000 swim lessons per year and serve 30,000 per month in the busy summer season.

Aquatics Coordinator Position:
This position is responsible for developing, implementing, and maintaining a diverse range of aquatic programs and activities for all ages and abilities. This role involves community engagement, event planning, scheduling, and marketing. The Aquatics Coordinator will also focus on volunteer coordination, staff training, and staff development for a cohesive, safety focused team of aquatics professionals.

Ideal Candidate:
The ideal candidate will have a passion for program development and community engagement who will excel in creating a safe and welcoming aquatic environment for all. We seek a motivated leader who possesses strong communication and scheduling abilities, along with a proven track record of coordinating and conducting staff training. Knowledge of aquatics industry rules and regulations is essential, and the ability to teach relevant courses is highly desirable.

Our Community and Staff:
City of Temecula is nestled in the heart of Southern California Wine Country! Located just 60 miles north of San Diego and 90 miles southeast of Los Angeles; Temecula is a beautiful, family friendly City offering outstanding quality of life, beautiful neighborhoods, parks, and amenities. With a current population of just over 108,000, the City of Temecula employs a highly skilled workforce of over 350 employees. Employees enjoy competitive compensation, rich benefit packages and leadership that recognizes and values our diverse employee population. Strong focus on employee morale, wellness, and family help to ensure a healthy work life balance for Temecula staff.

This recruitment will remain open until filled.

Please Note: Certifications are required at time of application. Please attach all certifications to your application. Applications will not be accepted without the required attachments.

DEFINITION

Under general supervision, performs responsible Community Services work in a Community Services facility, program and/or area with a limited degree of independence.

DISTINGUISHING CHARACTERISTICS

The Community Services Coordinator I is the Advanced Journey level classification in the Community Services series. The employee will assist in conducting Community Services program activities in area(s) of assignment. May be assigned to work directly with the public. The ability to provide a high level of customer service is extremely important. The Community Services Coordinator I is distinguished from the Community Services Specialist I by the level of responsibility assumed and the complexity of duties assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Director of Community Services or his/her designee.

May provide lead supervision to assigned staff.

Examples of Duties

Duties may include, but are not limited to, the following: (All Assignments)

• Coordinates assigned program(s), facility, or events (including planning, development, implementation, staffing, set-up/break-down, and promotion)
• Provides guidance and training to lower-level staff and volunteers related to assigned program(s), facility, or events
• Assists with preparing purchasing agreements, contracts, requisitions, purchase orders, and reconciliations; tracks expenditures and/or revenues
• Prepares various forms of media for publication including flyers, press releases, website content, newsletters and brochures
• Assists in purchase, requisition, issuance and collection of equipment and program supplies

• Provides high level of customer service

• Makes presentations to community groups, Commissions, and others; prepares reports regarding assigned program

• Assists with receiving and reconciling payments by cash, check, credit cards, or automatic debits, and makes deposits; complies with all cash-handling requirements

• Sets-up and breaks down equipment and facilities; performs basic maintenance and cleaning, as needed

• Fosters a positive work environment

• Assists with preparing grant and award applications

• Provides administrative support; communicates with supervisors and managers regarding staff and other issues

• Stays up-to-date on principles and practices of relevant field of recreation or community services

• Completes documentation, which may include registrations, facility bookings, financial deposits, incident reports, and attendance records

• Complies with all relevant federal, state, and local safety and legal requirements

• Prepares and writes a variety of reports and documentation, including detailed Risk Management incident reports

• Performs other duties of a similar nature

Aquatics Duties:

• Assists in the recruitment process; assists in providing training, orientation, and motivation to all lower level aquatic staff; provides input to performance evaluations
• Assists with instructing all lifeguards, senior lifeguards, and lead lifeguards, in modern and complex principles of lifeguarding, advanced first aid (Title 22), CPR for the professional rescuer, oxygen administration, AED training, and Blood Borne Pathogen exposure training; administers medical aid and performs CPR in emergency situations as necessary; instructs employees in aquatic emergency operations; assists with in-service trainings as needed
• Coordinates daily operations at assigned sites, including collecting revenue, patron safety, and adhering to all federal, state, and local laws and regulations; confirms proper staffing ratios for each aquatic activity and class; performs regular safety inspections of pools, facilities, and equipment to reduce hazards and to provide maximum safety to patrons
• Leads, organizes and implements a comprehensive Learn to Swim program at an assigned site, including coordinating swim lesson courses, and serving as the primary contact for questions and concerns regarding swim classes and programs
• Ensures proper water chemistry levels; notifies the Aquatic Supervisor and Aquatic Manager of water chemistry imbalances and ensures that changes are made when necessary
• Assists in conducting in-service and training sessions
• Maintains a variety of records and reports, including, accident reports, incident reports, daily log book entries, water chemistry log entries, and other related information
• Performs research and surveys as they relate to specific projects, as assigned; promotes program participation by conducting appropriate outreach efforts; makes presentations to community groups and others
• Attends applicable seminars, webinars, classes, conferences and similar to improve knowledge and to stay abreast of the national standard of care
• Develops, organizes, and implements the junior lifeguard volunteer program; prepares schedules, maintains records, and develops and maintains volunteer program manual
• Oversees hourly site operations including, lifeguard rotations, patron safety, customer satisfaction, collection of fees, and problem solving; issues written and oral instructions to staff members, assigns duties and examines work for satisfactory completion; leads staff during assigned special projects including, but not limited to, special needs swim lessons, junior lifeguard training, water polo classes and other aquatic activities
• Communicates and coordinates with other City departments to accomplish the job requirements
• Participates in other Community Services Department events including setting up and taking down equipment and materials and facilitating activities
• Performs other duties of a similar nature

Minimum Qualifications

A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. The City of Temecula utilizes equivalencies to substitute two years of applicable experience and similar responsibility for one year of college in order for a candidate to meet Minimum Qualifications. A typical combination of education, experience, and training for this classification includes:

EDUCATION AND/OR EXPERIENCE

High School Diploma or equivalent; and two (2) years of related experience.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of:

• Principles and practices of public Community Services programs
• Community Services, leisure and volunteer activities as they relate to various interests and abilities.
• Principles and practices of public relations
• Applicable federal, state and local laws and regulations
• Safe work practices and procedures
• First aid methods, practices and safety precautions related to Community Services programs.
• Occupational hazards and safety measures appropriate to work performed

Aquatics Knowledge of:

• Principles and practices of planning, and coordinating creative and innovative aquatics programs for all populations, including special needs populations
• Principles and practices of water safety, swim instruction, lifeguarding, first aid and advanced CPR instruction; regulations, techniques, and procedures pertaining to the operation and maintenance of public swimming pools and aquatic facilities
• Modern principles of lifeguarding methods, tools, and equipment used in water safety and medical aid operations; methods and techniques of swimming and lifeguard instruction; methods and techniques of CPR and first aid
• Applicable federal, state, and local laws and regulations including accurate recordkeeping and reporting procedures

Skill to:

• Operate various types of standard office equipment, including a personal computer and related software
• Operate a motor vehicle in a safe manner

Ability to:

• Evaluate situations, identify problems, propose alternative solutions, and exercise sound judgment within established guidelines
• Establish and maintain courteous, cooperative, and effective working relationships with those encountered in the course of the work
• Prepare clear, concise and complete documents, reports and correspondence; maintain proper records
• Use proper English, spelling, grammar and punctuation
• Communicate effectively, both orally and in writing
• To learn first aid methods, practices and safety precautions related to Community Services programs
• Serve as emergency services worker in the event of an emergency

LICENSES AND/OR CERTIFICATES
Possession of a valid California Class C driver's license and an acceptable driving record.
First Aid, CPR, AED, and Blood Borne Pathogens certificates are required within six (6) months of appointment.

Aquatics Licenses and/or Certificates:

• American Red Cross Lifeguarding
• American Red Cross Advanced First Aid Training (Title 22)
• American Red Cross CPR for the Professional Rescuer
• American Red Cross Blood Borne Pathogens Control Training
• American Red Cross Oxygen Administration
• American Red Cross AED Essentials
• American Red Cross Water Safety Instructor (WSI)
• American Red Cross Lifeguarding Instructor* is desired
• American Red Cross Advanced First Aid Training (Title 22) Instructor is desired
• *(Includes: American Red Cross Blood Borne Pathogens Control Training Instructor, American Red Cross Oxygen Administration Instructor, American Red Cross AED Essentials Instructor, American Red Cross CPR for the Professional Rescuer Instructor

SPECIAL REQUIREMENTS

Satisfactory results from a background investigation and administrative screening. The administrative screening may include a pre-employment drug screening for positions which are designated as safety sensitive or security sensitive, including but not limited to being responsible for the care and custody of children and operating heavy equipment.

May be required to occasionally work outside of regular work hours (e.g. evenings, holidays and weekends.

Supplemental Information

WORKING CONDITIONS & PHYSICAL DEMANDS :

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and sit; talk or hear both in person and by telephone; use hands to finger, handle, feel or operate equipment needed to carry out duties of the position; and reach with hands and arms. The employee frequently stands or walks, and lifts and moves records and documents or objects weighing up to 50 pounds alone, and up to 100 pounds with assistance. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

The employee is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; perform work under changing deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with the public, including occasionally dissatisfied or quarrelsome individuals.

The employee may work in an office or field setting, and may travel to different community centers and events. In the office setting, the noise level is frequently quiet or moderately quiet, at or below 50 decibels. In field settings, the employee is exposed to loud noise which frequently exceeds 70 decibels during Community Services activities, and works under variable weather conditions at different sites and events. Occasional driving is required to visit community services facilities, and attend community and public meetings.

AQUATICS ADDITIONAL WORKING CONDITIONS AND PHYSICAL DEMANDS:

Primary work environment is frequently outdoors, in and around aquatic facilities. The employee is exposed to loud noise levels which can frequently exceed 70 decibels. The employee may be exposed to outdoor temperatures occasionally below 30 degrees Fahrenheit, and occasionally exceeding 110 degrees Fahrenheit.

This recruitment will establish an eligibility list which may be used to fill future vacancies in the same classification or below in the same classification series for both project and authorized positions.

PLEASE NOTE: If you are a CalPERS annuitant, please be advised that this position does not meet the statutory criteria for post-retirement employment because the incumbent will be performing regular staff duties for an undetermined duration. Employment in this capacity would require you to rescind your retirement and reinstate as a current member of CalPERS.

SUPPLEMENTAL INFORMATION :
Flexibly Staffed: Yes
FLSA Status: Non-exempt
Conflict of Interest: Not Required
Department: Community Services
Bonding Required: No

The City of Temecula is an Equal Opportunity Employer.

Benefit Summary for Full-Time Represented Employees

Full-time represented employees enjoy a generous allotment of $1,800 per month to purchase a variety of benefit options detailed below.

City Contributions
The City provides a Health Flex Contribution (HFC) of$600 per month that may be used for enrollment in the City’s health, dental, or vision insurance, or a health flexible spending account. Any unused portion of the HFC will be forfeited.

A Cafeteria Allotment of $1,200 per month may be used to pay premiums for health, dental, vision, mandatory group life and disability insurance, and health or dependent care flexible spending accounts. Any unused cafeteria allotment will be paid to the employee as taxable income.

Health Insurance
The City’s health plans are administered by CalPERS. We offer a variety of health plans, including HMOs and PPOs.

Dental Insurance
Dental coverage is offered through MetLife. Employees have the option of HMO or PPO plans with rich benefits at competitive rates.

Vision Insurance
EyeMed provides the City’s vision plan. In addition to extensive coverage at a low rate, EyeMed partners with service providers and retailers throughout the region.

Life and AD&D Insurance
All City employees are required to enroll in a basic life and AD&D group policy in the amount of $50,000. Additional life insurance is also available for employees and their family members.

Short- and Long-Term Disability
All City employees are required to enroll in short- and long-term disability insurance. This insurance pays 2/3 of the employee’s wages if the employee is off work due to an illness or injury outside of work.

Flexible Spending Accounts
The flexible spending accounts provided by the City allow you to pay for certain health and dependent care expenses with pre-tax dollars.

Supplemental Plans
Supplemental plans through Aflac can help you bridge the gap in your existing health insurance. Plans include Accident Indemnity, Hospital Indemnity and Critical Illness Protection.

Retirement
Authorized employees are enrolled in the California Public Employees Retirement System (CalPERS). The City offers the followingretirement plans depending upon eligibility:

Classic Tier 1 Members:
This category applies to employees hired by the City of Temecula before 9/24/11. The retirement formula is 2.7% @ 55 with an 8% employee contribution; however, the City pays 5% of the employee's contribution.

Classic Tier 2:
This category applies to employees hired by the City of Temecula on or after 9/24/11, and are considered "classic"CalPERSMembers . The retirement formula is 2% @ 60 with a 7% employee contribution; however, the City pays 4% of the employee's contribution.

PEPRA Members:
This category applies to employees who are hired by the City of Temecula after 1/1/13 and are new toCalPERSmembership. The retirement formula is 2% @ 62 with a 7.25% employee contribution.

Deferred Compensation Plans
The City partners with both MissionSquare and Nationwide Retirement Solutions to provide you with additional options to fund your retirement.

Comprehensive Annual Leave (CAL)
The City encourages work/life balance. We offer paid Comprehensive Annual Leave (CAL) that can be used for rest and relaxation, personal business or personal/family illness.

Holidays
City employees receive a total of 13 paid holidays each calendar year. This includes 12 observed holidays and one floating holiday each year.

Bonding Leave
The City believes bonding with a new child is vitally important for families. Employees are provided up to eight weeks of bonding leave for the purpose of bonding with their child in connection with birth, adoption, or foster care placement. Bonding leave is paid at the rate of 2/3 of the employee’s base salary and may be used for up to one year following the birth, adoption or foster care placement.

Tuition Reimbursement
The City offers Tuition Reimbursement of up to $1,500 per fiscal year for job related education or training that will benefit the employee in their position.

ComputerLoan Program
After one full year of employment, the City provides employees with an interest-free loan of up to $2,000 to purchase a personal computer, iPad, or similar "computer tablet" device.

Closing Date/Time: Continuous

Salary:

$32.41 - $41.49 Hourly