Event Production Coordinator, Fair & Expo.

Job Description:

Event Production Coordinator, Fair & Expo.

Description

Summary

ABOUT THE DEPARTMENT:
Deschutes County Fair & Expo Center is the largest and most prestigious facility of its type, not only in the Northwest, but in the nation. With over 340 acres of mixed use space, 300,000 square feet of indoor space, a conference center, and the First Interstate Bank Arena, regardless of the type or size of event, Deschutes County Fair & Expo is able to play host.

In addition to hosting nearly 400 unique events each year, Deschutes County Fair & Expo is also home to the annual Deschutes County Fair & Rodeo, the largest event in Deschutes County and one of the largest county fairs in Oregon.

ABOUT THE COUNTY:
We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices.

Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

We hope you’ll consider joining our talented team.
ABOUT THE JOB
This position coordinates the operational planning, set-up, implementation, and closeout of assigned Deschutes County Fair/Expo events and the County Fair activities in close collaboration with Sales, Service, and Maintenance/Operations staff, clients, contractors, vendors to ensure events are delivered in accordance with contractual obligations, facility requirements, and County policies and procedures.

Key Responsibilities:

• Coordinate event set-up requirements for standard events and large-scale productions. This includes room or site layouts, tables, chairs, signage, staging, audiovisual equipment, movable walls, electrical/water grids, bleacher/banner placement, entertainment stages, and all portable assets, such as restrooms, light towers, and golf carts.
• Review event requirements with clients and the Fair Association Operations Director and establish appropriate event contacts, site access needs, facility responsibilities, and event-day procedures.
• Ensure food and beverage obligations are coordinated between designated service providers for each event, whether in-house or external.
• Coordinate with caterers, security personnel, vendors, technical providers, and other event contacts to communicate event details, schedules, site requirements, and operational concerns.
• Coordinate logistics, site assignments, and daily workflows for temporary personnel, volunteers, and external contractors during events and County Fair operations.
• Conduct or coordinate pre-event and post-event walkthroughs; identify, document, and communicate facility-use issues, damage, safety concerns, and event-related needs; recommend process improvements, as applicable.
• Coordinate post-event closeout activities, including site reset, removal of event materials and equipment, and confirmation that the facility or event area is secured.
• Maintain event-related records, schedules, diagrams, service-provider information, incident documentation, reports, and other operational information.
• Provide tours and support customer service or sales-related activities as assigned.

What You Will Bring:

Knowledge of or experience with:

• Event production logistics, including site layouts, event equipment, technical requirements, and service-provider coordination.
• County Fair operations, and the limits and capabilities of the facilities.
• Principles and practices of event, fair, and facility operations.

Skill in:

• Identifying operational issues and coordinating timely, practical resolution.
• Prioritizing work, exercising sound judgment, and adjusting to changing event requirements.
• Coordinating County Fair operations and events.
• Dealing tactfully and courteously with customers and providing effective and friendly customer service.

*This posting is not meant to be an all-inclusive list of duties and responsibilities but rather constitutes a general definition of the position's scope and function.

Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.

Review the full job description by clicking HERE.

Compensation

$40.1010 to $53.7390 per hour. Excellent County benefit package when eligible. This position is available immediately.

BENEFITS:
Our robust healthcare package covers medical, prescription, dental, and vision coverage at a minimal cost of $100 for employee only and $121 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE for full benefit details.

Minimum Qualifications

• Associate degree in Business Administration or Event Management, or a closely related field;
• AND one (1) year of experience in fair, entertainment, or exposition industry;
• OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the essential functions of the job.

Preference will be given for:

• Experience with coordinating Fair/Expo events and activities.

Necessary Special Requirements

Possession of or ability to obtain a valid Oregon driver's license within 30 days of hire date. The employment offer will be contingent upon presentation of an acceptable and verifiable driver's license, pre-employment screening for criminal history, driving history, and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). This screening must be completed with satisfactory findings in order for a formal offer of employment to be extended.

Excellent County benefit package when eligible.
Deschutes County offers eligible employees a comprehensive healthcare package that covers medical, prescription, dental, and vision coverage at a minimal cost of $100 for employee only and $121 per month for employee plus dependents. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, Deschutes County provides a generous and comprehensive benefits program to eligible employees.

When Are you Eligible:
If you are hired on the first business day of the month, your benefits will start on the first of that month (immediate benefits, either that day or back to the first of the month if the first is on a Saturday or Sunday). If you are hired after the first business day of the month, your benefits will start on the first day of the following month.

Employer paid benefit offerings include:

• Life Insurance for employee and dependents
• Accidental Death and Dismemberment Insurance
• Long-term Disability Insurance
• Employee Assistance Program
• Retirement Program through Oregon PERS
• Time Management Leave

Employee paid voluntary benefit offerings include:

• 125 Flexible Spending Program
• 457 Deferred Compensation Program
• Supplemental Life and Accident Insurance

To learn more about Deschutes County's generous benefit offerings, please visit our Benefits page and click on Employee Benefits or click HERE for full benefits guide.

Closing Date/Time: 10/28/2026 11:59 PM Pacific

Salary:

$40.10 - $53.74 Hourly