Program Manager, Grants

Job Description:

Program Manager, Grants

Description

General

The Manager, Grants & Fund Programming is responsible for developing short and long-range bus and rail capital/operating program funding strategies. The Manager, Grants & Funding Programming will manage the development of a robust transportation grant program to support projects, programs, and services; serve as the agency representative on local and regional fund programming forums; and provide expert advice on funding and grant matters for SamTrans, the Peninsula Corridor Joint Powers Board (PCJPB) and Transit Authority (TA).

Essential Functions & Duties

Examples of Essential Functions:

• Lead the operation of the grants program, including obtaining, managing, and reporting on all Federal, State, regional, private, and local grants secured for transportation projects in conformance with the requirements set forth by the granting agencies.
• Under the shared services model with Caltrain, coordinate with the Caltrain Director of Grants and Fund Management to set policy direction and responsibilities related to shared grants department services provided to Caltrain.
• Ensure the agencies’ compliance with federal, state, and local regulations associated with all levels of funding source requirements.
• Develop written and oral reports on issues involving Federal, State, and regional transportation funding.
• Supervise staff. Hire, mentor and take appropriate corrective and/or disciplinary action. Ensure EEO policies and procedures are followed. Participate in selection of staff. Coordinate staff training and professional development. Establish performance objectives. Monitor and evaluate employee performance.

Examples of Essential Duties:

• Advocate for the agencies in the regional transportation fund programming process, including development of necessary agreements pertaining to the acquisition of funding.
• Lead operations of the grants unit as a shared service for SamTrans, Caltrain and TA, providing timely, accurate, and thorough support.
• Responsible for developing policies and procedures for the department as needed.
• Develop and present written and oral reports on issues involved in regional transportation funding.
• Responsible for reviewing grant expenditures and project status to ensure proper implementation of funds from granting agencies.
• Assist the Director with processing and responding to the Federal Transit Administration’s Triennial Reviews.
• Work cross functionally with other Finance departments including Billing, Financial Reporting, and Accounting to ensure accurate and on-time delivery of analysis and reporting of grants administration.
• Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities.
• Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

Minimum Qualifications

Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to:

• Bachelor’s degree in Transportation/Urban Planning, Economics, Public or Business Administration, Political Science or directly related field.
• Five (5) years of full-time progressively responsible transportation planning or transportation/transit grants program experience including fund planning and grant administration.
• Two (2) years of experience supervising project or program staff.

Preferred Qualifications:

• Effective oral and written communication skills.
• Experience presenting before various boards and/or committees.
• Experience with transportation grant processes including accounting and financial reporting.
• Experience with transportation capital improvement plan management.

Below is a summary of the comprehensive benefits provided to District full-time employees:

Health and Welfare Benefits:

• Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees.
  
• Free Dental and Vision Benefits provided - Employer Covers Premiums
  
• Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
  

• Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses.
  

Retirement Medical Benefits:

• Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District.
  
• Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option.
  

Holidays and Paid Time Off:

• Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.25 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase.
  
• Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day
  
• Floating Holidays - District employees can earn up to five (5) floating holidays.
  

Financial Planning Benefits:

• Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension.
  

• CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6%
  
• Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options
  
• Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000
  
• Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members.
  

Growth and Education Benefits:

• Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District.
  
• Computer Loan Program - Interest-free two-year loan with a maximum amount of $2,000.
  

Other Amazing Benefits:

• Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union.
  
• Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement.
  
• Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.
  

For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.

Closing Date/Time: 7/5/2026 11:59 PM Pacific

Salary:

$143,142.00 - $200,398.00 Annually