ADMINISTRATIVE CLERK

Job Description:

ADMINISTRATIVE CLERK

Description

job description

The Airport Police Division is seeking to fill an exempt Part-time Administrative Clerk position in its Homeland Security & Support Unit. The desired candidate will have great customer service, interpersonal and organizational skills, as well as a willingness to work

Duties include but not limited to:

- Assists in the tracking of Airport Police Requests (APRs)

- Assists in the reviewing of memos, primarily looking for grammatical and formatting errors

- Assists in the scheduling of meetings

- Handles phone calls received at the main HSS line and route calls as necessary

- Maintains digital and physical files

- Files physical APRs and Human Resources related documents

- Assists in following up on time sensitive documents

REQUIREMENT: Six months of full-time paid experience in clerical work.

SELECTION PROCESS: Applications will be reviewed for qualifying experience. Only candidates with office/clerical background will be invited for an interview.

DISCLOSURE: This is an exempt, at-will position. The individual appointed to this position will not accrue any civil service tenure, contractual employment rights, or due process rights. The incumbent may be removed, without any finding of cause, by the hiring authority. This position is also limited to 1,040 hours annually.

How to apply

To apply, please submit a completed City Application and resume via email to Marc Arakaki at [email protected] by Thursday, June 18, 2026 .

exempt employment

If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a “property interest” in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process.

General Information About Exempt Employment

Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest.

Employees Seeking To Become Civil Service Employees

There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position.

Closing Date/Time: 6/18/26