Senior Administrative Assistant

Job Description:

Senior Administrative Assistant

Description

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Health Department, Justice Program-Aim4Peace Division
Pay Range: $20.88-$31.32 per hour
Work Location: 2400 Troost Ave
Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m.
Application Deadline: June 04, 2026


Responsibilities

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What you'll do

• Oversee all administrative functions of the Aim4Peace Program to ensure efficient operations, accurate reporting, and timely follow-through.
• Coordinate across the Aim4Peace team by organizing meetings and events, supporting hiring activities, and keeping supervisors aligned on schedules, deadlines, and priorities.
• Review policies, procedures, and budget documents; analyze revenues and expenditures to support sound financial management and resource planning.
• Track program deadlines and deliverables, including grant-related requirements, and assist supervisors with monthly reports and long-range planning activities.
• Conduct surveys and collect data on operational or administrative issues, analyze findings, and recommend process improvements to conserve funds and improve effectiveness.
• Serve as a liaison with other departments, agencies, and community partners; represent the Health Department in meetings and respond to service requests or complaints of general importance.

What success looks like

• Administrative processes are organized, consistent, and support timely program delivery.
• Budgets, reports, and documentation are accurate, complete, and audit-ready.
• Supervisors and team members meet deadlines with fewer last-minute issues.
• Cross-department coordination is smooth, with clear communication and follow-up.
• Leadership trusts your recommendations to improve efficiency and accountability.

What you get

• High-impact role with visibility across a community safety program.
• Opportunities to build skills in program administration, budgeting, and grants support.
• A collaborative, mission-driven environment focused on community well-being.

Why this role matters
Aim4Peace relies on strong administrative leadership to deliver services effectively and responsibly. This role ensures the program operates smoothly, resources are used wisely, and teams can focus on preventing violence and supporting communities. Your work directly strengthens program outcomes and public trust.


Qualifications

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REQUIRES

• An accredited Bachelor's degree; OR an equivalent combination of qualifying education and experience to include professional experience in the development and/or operation of administrative systems, programs, policies and practice.

Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to [email protected] .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).