Office Systems Coordinator III/IV

Job Description:

Office Systems Coordinator III/IV

Description

Description

What We Offer

The County of Ventura offers an attractive compensation and benefits package. Aside from our base salary range, an employee within this position will also be eligible for the following:

• Merit Increases - New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.
• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
• Bilingual Incentive - Some positions may be eligible for the bilingual incentive depending on the applicable memorandum of agreement and the needs of the department. To qualify for this incentive, incumbents in eligible positions must take and pass the applicable bilingual fluency examination.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
• Health Plans - You are afforded a biweekly flexible credit allowance for purchasing medical, dental, and vision insurance from a group of authorized plans.
• Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental, and vision care expenses.
• Pension Plan - Participation in the County's defined benefit pension plan. If eligible, you may establish reciprocity with other public retirement systems such as CalPERS.
• Holidays - 13 paid days per year which includes a scheduled floating holiday.
• Additional Benefits - Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.

The District Attorney's Office
The Ventura County District Attorney's Office is the public prosecutor for the county's 850,000 residents. Our office employs approximately 310 employees including attorneys, investigators, victim advocates, and other professional staff who strive to seek justice, ensure public safety, and protect the rights of crime victims to ensure we fulfill the mission of the District Attorney's Office to promote justice and protect the citizens of Ventura County.

The Position
Under general direction, provides technical assistance to department/agency personnel by supporting and coordinating tasks related to office automation systems. This classification requires a working ability to do feasibility studies, problem analysis, conceptual systems design, micro-computer programming, occasional systems maintenance and repair, analysis and recommendations for purchase of new equipment and vendor liaison.

The ideal candidate for the Office Systems Coordinator III/IV role is a forward-thinking technical leader who can bridge the gap between complex network infrastructure and daily legal operations. They possess deep expertise in system automation and a foundational understanding of AI technologies to drive departmental efficiency. This individual is a proactive problem-solver, capable of managing high-level projects independently-such as hybrid cloud migrations and cybersecurity hardening-while providing mentorship and supervision to technical staff in a high-stakes, mission-driven environment.

APPROXIMATE SALARY:
Office Systems Coordinator III : $79,834.68 - $111,975.46 annually
Office Systems Coordinator IV: $94,865.35 - $125,989.02 annually

AGENCY/DEPARTMENT: District Attorney's Office

Office Systems Coordinator III and Office Systems Coordinator IV are represented by Service Employees International Union (SEIU) and is not eligible for overtime compensation.

The eligible list established from this recruitment may be used to fill current and future Regular, Temporary, Fixed-term, Intermittent, and Extra Help vacancies within the Ventura County District Attorney's Office. There is currently one (1) Regular, full-time vacancy.

NOTE: If appointed at the lower level, incumbents may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.

TENTATIVE SCHEDULE:
OPENING DATE: May 20, 2026
CLOSING DATE: May 27, 2026, at 5:00PM
APPLICATION REVIEW: Week of May 25, 2026

Examples Of Duties

Duties may include but are not limited to the following:

• Coordinates software product and hardware configuration and installation of individual personal computers, local area networks, and cloud-based environments.
• Provides technical assistance for user interface of office systems and large computer systems with ITSD specialists.
• May perform feasibility studies, minor systems design, and micro-computer application development as required by the department/agency.
• May provide occasional systems maintenance and repair.
• May assist (OSC III) or assists (OSC IV) management of department/agency in establishing priorities and planning office automation needs.
• Assists with vendor liaison, coordinates technical evaluation of products and product procurement with the Information Technology Services Department (ITSD).
• May perform micro-computer programming functions for users.
• May develop training programs, conduct training sessions, and train department/agency personnel on automated office systems use.
• May troubleshoot ongoing department/agency problems associated with automated office systems and refer repairs to Information Systems staff.
• Provides data communication analysis and support.
• Develops systems procedures for department/agency users.
• May supervise applications under development by staff.
• May perform the most complex functions and provide supervision to subordinate staff (OSC IV) .
• Implements and monitors cybersecurity protocols to ensure compliance with governmental data standards.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process no placement on an eligible list.

EDUCATION, TRAINING AND EXPERIENCE: Extensive to progressively responsible experience in automated office systems coordination which has led to the acquisition of the required knowledge, skills, and abilities.

Office Systems Coordinator III: The required knowledge, skills and abilities also can be obtained by completion of pertinent office systems coursework with four (4) or more years of related experience.

Office Systems Coordinator IV: The required knowledge, skills, and abilities also can be obtained by completion of pertinent office systems coursework with five (5) or more years of related experience to include one (1) year of supervisory experience.

Substitution: An Associate's degree or 30 semester units in information systems or a related field from an accredited college or university may substitute for one (1) year of experience. A Bachelor's degree or 60 semester units in information systems or a related field from an accredited college/university may substitute for two (2) years of experience.

NECESSARY SPECIAL REQUIREMENTS: Excellent written communication skills must be demonstrated in the application and responses to the supplemental questions.

HIGHLY DESIRED:
Experience with the following:

• Design, configuration, and administration of Microfocus ZENWorks, CheckPoint Harmony, VMware ESXi, and Microsoft Windows Servers.
• PowerShell, Scripting, and Task Automation.
• Azure/M365 administration; DHCP; DNS; and Active Directory (Group Policy and User/Group Management).
• Knowledge of cybersecurity frameworks (e.g., NIST, CJIS) and endpoint protection.
• Evaluation of complex network requirements and resolving LAN, WAN, and Internet-related connectivity issues.
• Foundational understanding of AI concepts, prompt engineering, and the ethical/security considerations of AI integration in a government or legal environment.
• Knowledge of AI capabilities, limitations, and practical applications (e.g., data summarization, workflow automation) within a professional office environment.

KNOWLEDGE, SKILLS, AND ABILITIES:
Thorough (OSC III) to comprehensive (OSC IV) knowledge of:

• Modern office procedures and automated equipment.
• Micro-computer programming and systems design.
• Software and hardware products and their use in office automation, i.e. Microfocus ZENWorks, CheckPoint Harmony, VMware ESXi, and Microsoft Windows Servers.
• Project management.

Working (OSC III) to comprehensive (OSC IV) ability to:

• Perform abstract reasoning.
• Make arithmetic calculations rapidly and accurately.
• Perform minor systems maintenance/repairs.
• Develop independence in the responsible performance of assigned duties.
• Develop and maintain effective working relations with others.
• Understand and work with personal business computers in the office environment.
• Perform complex analysis and design for integrated systems in the office environment.
• Communicate effectively orally and in writing including preparing technical reports.
• Provide lead supervision to others (OSC III).
• Provide supervision to others (OSC IV).

Working ability to:

• Coordinate all facets of micro-computer-based system development and direct the efforts of others in meeting related goals (OSC IV).
• Implement and administer security programs to protect sensitive legal data.
• Train new users.

Recruitment Process

FINAL FILING DATE:
Applications must be received by County of Ventura Human Resources in Ventura, California no later than 5:00 p.m. on Wednesday , May 27, 2026 .

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (Download PDF reader) for additional information.

To apply online, please refer to our website at www.venturacounty.gov/jobs . If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

ORAL EXAMINATION - 100%: A job-related Oral Examination will be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

NOTE: If there are three (3) or fewer qualified applicants, an oral exam will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

Applicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION: Prior to actual appointment from the eligible list, the successful candidate will be required to pass a thorough background investigation conducted by the District Attorney’s Bureau of Investigation. Background investigation findings may be a basis for removal from the eligible list. To speak to a Bureau of Investigation representative concerning the background investigation process, call (805) 477-1654.

For further information about this recruitment, please contact Jayna Landeros by email at [email protected] .

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

Service Employees International Union (LOCAL 721)

(SEIU)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Codes: UPA, UPC, UPE, UPH, UPI, UPJ, UPT, UWS

Closing Date/Time: 5/27/2026 5:00 PM Pacific

Salary:

$79,834.68 - $125,989.02 Annually