Administrative Coordinator

Job Description:

Administrative Coordinator

Description

Job Posting Closes at 11:59PM on:
04/23/26
Division:
Head Start Division
Management Level:
Individual Contributor
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

The Administrative Coordinator is responsible for high level administrative support functions which may include data-entry, record-keeping, financial entries, purchasing, and general program support for the Head Start division. Must be comfortable using technology across multiple platforms. Acts as a liaison to other departments and divisions. This person must be eager to join a learning environment that offers the opportunity to build a network with a diverse group of people, bilingual Spanish is strongly preferred.

The Administrative Coordinator has previous experience in an administrative role and works to create and maintain a positive work environment. This position ensures exceptional communication and organization, prioritizing and anticipating the needs of the office while responding to inquiries from other divisions, departments, and the public in a professional manner. The ideal candidate is a decisive leader, detail oriented, and an excellent communicator, who prides themselves on their patience and willingness to have challenging conversations in a professional manner, providing excellent customer service experience with staff and external partners.

Jefferson County Head Start is a comprehensive, no-cost infant/toddler and preschool program serving kids who are 6 weeks to 5 years old in Jefferson County (excluding Lakewood). We provide a range of support and services for our children and families. We aim to provide equitable and inclusive services and support to the diverse community we serve.

To learn more about our preschool program: https://www.jeffco.us/817/About-Us

And here is a crash course video! https://www.youtube.com/watch?v=TmyDjXHHt9M

SCHEDULE:

The position works Monday-Friday, 7:30 AM - 4:00 PM, in-office at the Head Start Arvada location. There are no evenings or weekends required. Please note this is a year-round position.

COMPENSATION:

Hiring Range: $27.00 - $29.50 USD Hourly

Compensation will be determined based on education, experience, and skills.

*Bilingual Spanish proficiency is an incredible asset to this team and will be offered a pay differential upon completion of communication skill test.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, includinga starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement and more. For more information, click here for our Total Rewards summary.

ESSENTIAL DUTIES:

• Processes confidential matters, including pre-decisional program information, employee background checks, and sensitive child or family information.
• Supports employee onboarding and offboarding and maintains the program’s training calendar; maintains staff training records and on-site personnel files to ensure compliance with Childcare licensing regulations.
• Provides comprehensive program support by participating in division leadership meetings, supervisor meetings, staff meetings, and monthly Parent and Community Advisory Board meetings. Takes meeting notes, proactively creates and assigns tasks based on meeting decisions and action items; coordinates agendas, scheduling, materials, and meeting logistics.
• Manages calendars and schedules for meeting and conference rooms; develops and communicates agendas and schedules for families and staff.
• Leads data processing functions. Maintains the Head Start SharePoint page and other forms of electronic document storage, including organizing file structures, managing document permissions, and coordinating digital training Utilizes data entry systems to store, retrieve, and disseminate information.
• Strong preference for someone with the ability to translate written materials between English and Spanish and provide in-person interpretation as needed.
• Receives and submits invoices for payment to the accounts payable team, including determining appropriate coding to different funding streams in alignment with the budget. Maintains records for program donations and in-kind contributions.
• Communicates division information with various internal and external staff, parents, and community partners. Develops mailing lists and supports creation of promotional items.

QUALIFICATIONS:

Research shows that women and otherunderrepresentedand historically marginalized groups tend to apply only when they check every box in the posting.If you are reading this and hesitating to click“apply” for that reason, we encourage you to go for it!A true passion and excitement for making an impact is just as important as workexperience.

Minimum Qualifications:

• Education: High School Diploma or GED.
• Experience: 3 years of work-related or volunteer-related experience.
• Certifications/Licenses: None
• Note an equivalent combination of education and experience is acceptable.

Preferred Knowledge, Skills and Abilities:

• More than three (3) years of customer service experience is highly preferred
• Experience with Microsoft Office/Microsoft 365
• Strong time management and prioritization skills
• Detail-oriented and experience with data entry and financial tracking
• Positive Attitude
• Team player

ADDITIONAL JOB INFORMATION:

• Offer of employment contingent on review of child abuse neglect database, fingerprint results, criminal background, sex offender registry, motor vehicle record check, and education verification.
• Must have a valid driver's license, if you are from out of state, you must obtain a valid Colorado driver's license within 30 days of hire date and you must not have any major violations, nor more than one DUI, DWI,DWAIconviction in the past three years.
• Willingness to occasionally travel to assigned Head Start Sites (Arvada, Wheat Ridge, and Lakewood).

Perjury Statement: Any applicant who knowingly or willfully makes a false statement of any material fact or thing in the application is guilty of perjury in the second degree as defined in Section 18-8-503, C.R.S., and, upon conviction thereof, shall be punished accordingly.

Accommodations Statement:

We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact [email protected] . This contact is for accommodation requests only and cannot provide application status updates.

APPLICATION:

Qualified applicants are encouraged to apply.

All applicants must submit an online employment application by 11:59PM on the posted cut-off date. Follow this link to apply now: Jefferson County Colorado Career Opportunities

• A resume and cover letter submitted with your application is encouraged but will not substitute for the information requested on the application.
• Current Jefferson County employees must apply through their employee profile in Workday.
• In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team if selected. To view the status of your application, please log into your candidate portal .

For more details on the recruitment process, please visit: https://www.jeffco.us/1860/FAQs

Questions? Contact the Jefferson County Recruitment Team at 303-271-8420 or [email protected]

Education:

Experience:
Work Experience: Minimum three years

Certifications:

Languages:

Category:
Administrative, Business Programs and Services