Administrative Assistant (Strategic Research and Analytics, Transportation, and Risk Management)

Job Description:

Administrative Assistant (Strategic Research and Analytics, Transportation, and Risk Management)

Description

POSITION EXPECTATIONS

The Administrative Assistant supports multiple departments and functional areas by coordinating daily operations, communications, and administrative tasks. This role ensures efficient internal processes, provides professional customer service, and supports department leaders across the LVCVA.

What You’ll Accomplish:

Keep in mind that this list is not all-inclusive

Support Department Operations

• Coordinate meetings, calendars, travel, and departmental logistics.
  
• Process correspondence, mail, and documentation in line with LVCVA policies.
  
• Maintain organized records and confidential files.
  
• Perform other routine and complex office administrative tasks as needed or directed.
  

Assist Financial and Administrative Processes

• Prepare expense reports, purchase requests, and payment forms.
  
• Support basic budget tracking and reporting.
  
• Help ensure compliance with internal guidelines and recordkeeping standards.
  

Coordinate Communications and Customer Service

• Serve as the first point of contact for visitors and callers.
  
• Draft and proofread routine correspondence and reports.
  
• Support departmental events and meetings.
  

What We’re Looking For:

• High school diploma or equivalent; college coursework preferred.
  
• Minimum three years of administrative experience in a professional office.
  
• Proficient in English language usage, spelling, grammar, punctuation, typing, and Microsoft Office applications.
  
• Ability to work independently with minimal supervision and as part of a team.
  
• Strong organizational skills with attention to detail and accuracy.
  
• Ability to handle multiple projects simultaneously, meet deadlines, and adapt to shifting priorities.
  
• Effective verbal and written communicator with staff, vendors, and partners.
  
• Able to learn and follow specific operational guidelines and policies.
  
• Demonstrates professionalism, discretion, and a high level of customer service.
  
• Able to meet the demands of the role and travel locally as needed.
  
• Commitment to LVCVA values: Do the Right Thing, Vegas for All, and Be Extraordinary, acting with integrity, fostering inclusion, and delivering exceptional service.
  

The Las Vegas Convention and Visitors Authority (LVCVA) provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the LVCVA will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [email protected] .

PROFESSIONAL-CLASS BENEFITS

Total compensation at the Authority consists not only of the salary paid, but also of the various benefits offered, such as group health and life insurance and retirement plan. Depending on the type of insurance selected, adding these benefits increases an employee's total compensation from between 30 to 40 percent.

NEVADA PERS RETIREMENT PROGRAM

• 100% EMPLOYER PAID
• https://www.nvpers.org

NO SOCIAL SECURITY TAXES WITHHELD

INSURANCE - 100% Employer Paid

• Medical/Dental/Vision/Rx Insurance (employees and dependents)
• Life Insurance - $15,000plus an amount equal to your annual base salaryup to a max of $125,000
• Long-Term Disability (LTD) Insurance

VOLUNTARY INSURANCE - Employee Paid

• Life Insurance
• Supplemental Insurance
• Long-Term Care Insurance
• Flexible Savings Accounts (FSA & Dependent Care FSA)
• Pet Insurance

PAID HOLIDAYS

• 13per year, includes birthday

PERSONAL TIME OFF (PTO)

ANNUAL MERIT INCREASE - July

• Ambassadors are eligible for an increase to base pay based on achievement of performance measures.

ANNUAL PERFORMANCE INCENTIVE

• Ambassadors are eligible for a performance bonus based upon achievement of goals and successes.

DEFERRED COMPENSATION (IRS Section 457)

OTHER

• Employee Assistance Program

NOTE: Benefits subject to change based on the discretion of management

Salary:

$52,400.00 - $72,100.00 Annually