MANAGEMENT ANALYST

Job Description:

MANAGEMENT ANALYST

Description

The City of Santa Fe Springs is seeking a highly-motivated individual for the position of Management Analyst in the Department of Police & Community Services.

PLEASE NOTE: Applicants are highly encouraged to apply promptly as the recruitment may close at any time.

Employment Type: Full-time position represented by the City of Santa Fe Springs City Employees Association.

Work Schedule: Management Analyst is assigned a 4/10 work schedule between the hours 7:30am-5:30pm. Incumbent may be required to work pre-scheduled evening meetings or weekend events.
POSITION PURPOSE:
Under direct supervision, provides professional level administrative support to projects, programs, and other department functions. The Management Analyst will provide support to the Department of Police Services and/or divisions managers; and performs related work as required.

DISTINGUISHING CHARACTERISTICS:
This is the entry level position in the series. It is distinguished from the level II by the performance of the more routine tasks and duties assigned to positions within the series.

SUPERVISION RECEIVED:
Receives direct supervision from a Department manager or higher-level management staff.

SUPERVISION EXERCISED:
May provide functional supervision to subordinate staff and volunteers.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

A. Held in Common: Supports the Mission of the City and its Elected and Appointed Officials. Provides courteous and timely service to the public as the ultimate employer.Works cooperatively with other City employees.Exhibits integrity and displays ethical behavior.
B. Essential Job Specific Duties: Investigates, interprets, analyzes, and prepares recommendations in relation to proposals for new programs, projects, grants, and services.Prepares and presents forecasts of effects of pending legislation, policy, and procedure changes. Administers and implements a variety of public safety services and programs. Investigates and prepares reports on specific requests and complaints pertaining to various governmental activities for staff, commissions, and City Council information. Develops forms and worksheets; accurately inputs data of confidential and sensitive information into computer and software systems. Assists with preparing and reviewing cases, obtaining related documents and referring matters for civil suits and criminal prosecution. Coordinates with the City Prosecutors office, Whittier Police Department and outside agencies on matters related to Public Safety and Code Enforcement. Serves as a liaison with employees, public and private organizations, including County, State and Federal agencies Assists with managing Department and City cost recovery and restitution programs.Produces weekly reports and tracks data through various types of software programs.Participates in the development and implementation of goals, objectives, and policies for assigned programs and projects and develop guidelines to support programs.
C. Other Job Specific Duties Coordinates the research, development, review, and preparation of grant applications.May assist in budget preparation for a department or division; analyzes and monitors expenditures and revenue; may approve accounts payable, expense reports, and budget transfers.Develops complex reports, memos, correspondence, contracts, and other written materials. Collects, analyzes, and monitors data and information from various sources on a variety of specialized topics related to programs administered by the department. Maintains spreadsheets, databases, case management and other Department/City software. Plans and organizes, and/or provides support for special events. Oversees and maintains a variety of records.Explains City policies and programs to the public; responds effectively and resolves citizen complaints.Performs related duties as required.

REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities.

Knowledge of:

• Public administration.
• Organization and management principles and practices.
• Municipal fiscal policy.
• Federal, state, and local laws, codes, and regulations.
• Departmental policies and procedures.
• Advanced research techniques and information sources.
• English usage, spelling, grammar, and punctuation.
• Modern office procedures and equipment including computers.
• Modern office procedures, practices, technology and equipment.
• Word processing and other related software applications.
• Specifically, Microsoft Office (Word, Excel, PowerPoint, etc.) including the use of formulas in Excel.

Ability to:

• Perform advanced research.
• Speak effectively before audiences.
• Coordinate department programs and administer projects.
• Collects and analyze information.
• Work independently in the absence of supervision.
• Communicate effectively verbally and in writing.
• Work with accuracy and attention to detail.
• Operate and use modern office equipment.
• Perform mathematical calculations, create tables, graphs and charts.
• Effectively organize and prioritize assigned work.
• Establish and maintain effective working relationships with other people.

EDUCATION AND EXPERIENCE:
The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:

• Bachelors degree in public administration, criminal justice, communications, business administration, or a related field.
  
• Two (2) years of administrative management, program or project management, or related experience.
• Experience with a public safety, code enforcement or law enforcement agency preferred.
• A valid State of California driver's license and an acceptable driving record.

DOCUMENTATION REQUIRED:

The following documentation must be uploaded and submitted with your on-line application.

NOTE: To ensure proper uploading of documents to on-line application record, it is best to reduce the file size of the electronic document before uploading.

Proof of following:
Proof of Education (Degree OR Unofficial Transcripts)
Failure to provide the required documentation will result in your application being removed from further consideration.

NEPOTISM POLICY:
Relatives may be appointed regardless of the designation of full or part-time classification. Candidates with relatives employed by the City will be excluded from applying for a vacancy if one or more of the following criteria exist: 1) The appointment of a relative would place one in a supervisory capacity directly over the other 2) The appointment would create a situation in which it is conceivable personal gain for one could be obtained by the actions of the other 3) The appointment would create a situation where performance or non-performance of either would have a direct effect upon the performance of the other 4) The appointment would create a situation where the confidentiality of either could be compromised. Candidates with relatives employed by the City will be evaluated on a case-by-case basis. "Relative" shall be defined as: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandchild, spouse, domestic partner, step mother, step-father, step-sister, step-brother, stepchild and step grandchild.

WORKING CONDITIONS:
The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.

• Work is primarily performed indoors.
• Noise level is quiet to moderate.
• Hazards are minimal.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reas onable accommodations may be made to enable employees with disabilities to perform the essential duties.

• Sit for extended periods of time.
• Stand, walk, and bend.
• Push, pull, and reach overhead and above shoulders.
• See well enough to read documents and operate office equipment.
• Lift and move up to 25 pounds.

HOW TO APPLY:
Applicants are required to complete and submit a city application online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the link located at the top of this page. New users must first create an account.

METHOD OF SELECTION:
Selection may be based upon an application review, a performance examination and evaluation, and a structured interview. Appointment will be contingent upon a criminal record check and physical examination, including a drug screen.

ACCOMMODATION:
If you require special testing and/or interview accommodations due to a physical, mental, or learning disability, please call the Human Resources Office at (562) 409-7530 at least 5 days prior to the scheduled date.

https://cms5.revize.com/revize/santafespringsca/departments/human_resources/benefits.php

Closing Date/Time: 4/22/2026 5:00 PM Pacific

Salary:

$75,148.80 - $98,052.12 Annually